Executive Assistant

New Zealand Government; Wellington; On-site; NZD 78,000 - 96,000; Full time

Benefits offered by this job

KiwiSaver

Wellness benefits

Job summary

MBIE is seeking an Executive Assistant to provide high-level, confidential support to the Deputy Secretary, Labour, Science and Enterprise, in a fast-paced, high-performing team based in Wellington. You will manage complex calendars, coordinate meetings, and liaise with senior leaders and Ministers' offices to ensure smooth operations.

Key responsibilities include proactive executive support, travel coordination, and guiding administration professionals, with a focus on discretion, trust, and

Qualifications

• Proven success in a senior executive support role within a large, complex organisation.
• Exceptional relationship management skills and the confidence to work with senior leaders, Ministers' offices and diverse stakeholders.
• Sound knowledge of administrative systems and processes, with excellent organisation and attention to detail.
• Demonstrated ability to build trust and credibility at executive level while handling sensitive information with discretion.
• Strong communication, influence and interpersonal skills.

Responsibilities

• Provide high-level, proactive executive support to the Deputy Secretary.
• Manage a complex calendar and inbox, and coordinate meetings with internal and external stakeholders.
• Work closely with the Head of Office, LSE leadership team and Deputy Secretary EA colleagues.
• Coordinate travel and other administrative requirements.
• Support and guide administration professionals across LSE.

Skills

Senior exec support

Relationship management

Discretion & judgement

Calendar & calendar management

Stakeholder influence

Proactive & self-starter

Communication

Tools

MS Office

Job description

Discover a career with purpose at MBIEDiscover a career with purpose at MBIEWork at the heart of a high-performing, collaborative teamProvide trusted executive support to the Deputy SecretaryTake on a varied, fast-paced and rewarding rolePermanent full time | Wellington basedSalary Range $77,359 - $96,453 + KiwiSaver + wellness benefitsAbout the Role - Tenei turanga:As Executive Assistant, you will provide high-level, confidential support to the Deputy Secretary, Labour, Science and Enterprise. This pivotal role supports the success of the LSE group, liaising with both internal and external stakeholders to support the Deputy Secretary. You will be a proactive self-starter who builds trusted relationships, anticipates needs and stays organised as priorities shift. Sound judgement, discretion and a calm, solutions-focused approach will help you thrive in this fast-paced environment.Your day-to-day responsibilities will include:Providing high-level, proactive executive support to the Deputy SecretaryManaging a complex calendar and inbox, and coordinating meetings with internal and external stakeholdersWorking closely with the Head of Office, LSE leadership team and Deputy Secretary EA colleaguesCoordinating travel and other administrative requirementsSupporting and guiding administration professionals across LSESkills and Experience Required = Nga pukenga me nga wheako e hiahiatia anaProven success in a senior executive support role within a large, complex organisationExceptional relationship management skills and the confidence to work with senior leaders, Ministers' offices and diverse stakeholdersSound knowledge of administrative systems and processes, with excellent organisation and attention to detailDemonstrated ability to build trust and credibility at executive level while handling sensitive information with discretionStrong communication, influence and interpersonal skillsThe ability to anticipate needs, exercise sound judgement and reprioritise quicklyA collaborative, customer-focused approach and a willingness to support colleaguesAn understanding of MBIE and how LSE contributes to the Ministry's outcomesThe resilience and adaptability to succeed in a flexible, complex and dynamic environmentAbout MBIE - Etahi korero mo MBIE:MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.Mahi Tahi - Better TogetherMaia - Bold and bravePae Kahurangi - Build our FuturePono Me Te Tika - Own ItOur aspirations are echoed in our Maori identity - Hikina Whakatutuki - which broadly means `lifting to make successful'.MBIE recognises the partnership founded under Te Tiriti o Waitangi between Maori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Maori, other Maori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Maori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Maori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.E mohio ana a Hikina Whakatutuki i puea ake te kotuinga I waenganui i a ngai Maori me te Karauna i Te Tiriti o Waitangi, a, kei te whai ia ki te whakau ake i Te Tiriti o Waitangi. Ma te whai kiko o nga kotuinga ahunga roa o nga iwi, o ngai Maori, me etahi atu ropu Maori ki te Karauna, ka tutuki tenei. He ahuatanga nui tenei e ahei ai nga mahi whanaketanga a-ohanga, a-papori hoki ki a ngai Maori me Aotearoa whanui. E whai tonu ana matou ki te kotui atu ki nga iwi mo te rapu huarahi hou ki te whakaara i nga kaupapa kua roa nei e tami ana i a ngai Maori me Aotearoa whanui, a, e whai ana hoki ki te tautohu i nga aheinga kokiritanga ma nga iwi, me te tautoko i nga iwi kia whai mana ake ai enei aheinga.How to Apply - Me pehea te tono:Click here to view a position description.When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role.All applications must be submitted via our online process.We can't wait to hear from you!Email Dorinda Te Kiri at [e-mail] quoting ref MBIE/20269 if you have any further questions.Applications close 25 October 2026