Executive Assistant

Pacific Radiology; Christchurch; On-site; NZD 70,000 - 100,000; Full time

Job summary

Pacific Radiology in New Zealand seeks an experienced Executive Assistant to provide proactive support to the Chief Radiologist and coordinate leadership activity across the national organisation. The role is based in Auckland or Christchurch and requires confident handling of sensitive information with discretion.

You will manage complex calendars, travel, meeting logistics and help prepare high-quality documentation while supporting strategic initiatives and recruitment processes.

Qualifications

• Significant EA/administration experience supporting senior leaders.
• Experience in healthcare or regulated environments is preferred.
• Excellent organisation and time-management with proactive approach.

Responsibilities

• Provide proactive executive support to the Chief Radiologist with diary, travel, and meetings.
• Coordinate Managing Radiologist meetings, governance, and action logs.
• Prepare professional communications, presentations and reports.
• Support strategic projects with planning and progress reporting.
• Assist with recruitment, credentialing and onboarding administration.
• Improve templates and processes for consistent information flow.

Skills

Executive support

Administration

Diary management

Microsoft 365

Communication

Minute taking

Tools

Outlook

Teams

Word

PowerPoint

Excel

Job description

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Pacific Radiology – Christchurch, South Island

We’re looking for an experienced Executive Assistant to provide proactive, high-quality support to RHCNZ’s Chief Radiologist and coordination support to our Regional Managing Radiologists. This permanent role, based in either Auckland or Christchurch, will be a central point of connection for radiologist leadership activity across our national organisation.
You’ll work closely with senior clinical leaders, anticipating priorities, coordinating complex schedules and forums, preparing high-quality documentation and ensuring decisions and actions keep moving.

This is an opportunity for someone who enjoys variety, exercises sound judgement and takes pride in making complex work feel well organised and straightforward.

The work will include:

• Providing proactive executive support to the Chief Radiologist, including diary management, travel, meeting logistics, correspondence, briefings and follow-up.
• Coordinating Managing Radiologist meetings, leadership forums and governance processes, including agendas, papers, minutes, decisions and action logs.
• Preparing clear, professional communications, presentations, reports and leadership updates.
• Supporting strategic projects and initiatives through strong planning, documentation, coordination and progress reporting.
• Assisting with radiologist recruitment, credentialing, induction and onboarding administration.
• Improving templates, systems and administrative processes so information and workflows are consistent and easy to navigate.

You’ll be an accomplished Executive Assistant, senior coordinator or administration professional who is confident supporting senior leaders in a complex environment. You’ll be calm under pressure, comfortable managing competing priorities and trusted to handle sensitive information with discretion.
You’ll likely have:

• Significant experience in an Executive Assistant, Administration Manager, senior coordinator or similar role.
• Experience supporting senior leaders or executives, ideally within healthcare or another complex or regulated environment.
• Excellent organisation, prioritisation and time-management skills, with the ability to anticipate needs and follow through.
• Strong written communication, minute-taking and document preparation skills.
• Advanced Microsoft 365 capability across Outlook, Teams, Word, PowerPoint and Excel, with confidence using AI tools appropriately.
• Sound judgement, professionalism and a high level of discretion when working with confidential information.
• A practical, solutions-focused approach, strong attention to detail and a warm, responsive working style.

You’ll play an important role in enabling senior clinical leaders to focus on the priorities that matter most. The position offers broad exposure across RHCNZ, meaningful work in a healthcare environment and the opportunity to shape efficient, consistent ways of working across a national leadership group.
Ko wai mātou | About us RHCNZ is New Zealand’s leading private radiology provider, dedicated to making world-class radiology services accessible to every person, in every community, and enabling better health outcomes for all New Zealanders. Our nationwide network includes more than 140 specialist radiologists working across 73+ clinics and three iconic brands: Auckland Radiology, Bay Radiology and Pacific Radiology.