Administrator | Christchurch Hospital

Health New Zealand - Te Whatu Ora; Christchurch; On-site; NZD 55,000 - 70,000; Full time

Job summary

Health New Zealand | Te Whatu Ora is seeking an Administrator to join the Canterbury Radiology Service. The role focuses on supporting recruitment, onboarding and movement of our medical workforce, coordinating with leadership and recruitment teams to ensure processes run smoothly.

You’ll manage communications, interviews, onboarding, and maintain accurate records, while handling sensitive information with discretion in a busy clinical environment.

Qualifications

• Strong organisational skills with the ability to handle multiple tasks.
• Experience coordinating recruitment, onboarding and workforce records.
• Proficient in Microsoft Office and maintaining confidential information.

Responsibilities

• Coordinate candidate communication, interviews and associated administration.
• Track recruitment activity and follow up outstanding actions.
• Coordinate onboarding and induction for new medical staff.
• Maintain recruitment, onboarding and workforce records accurately.
• Coordinate administration for visiting health professionals and trainees.
• Support offboarding when staff depart and keep leadership informed.

Skills

Administration

Recruitment coordination

Microsoft Office

Record keeping

Communication

Confidentiality

Stakeholder management

Job description

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Health New Zealand - Te Whatu Ora – Christchurch, South Island

16h ago , from Te Whatu Ora Health New Zealand

• Christchurch-Christchurch Hospital - Radiology Service
• Full-timepermanent position working 40 hours per week

Health New Zealand | Te Whatu Ora is firmly grounded in theprinciples of Te Tiriti o Waitangi and is committed to building a health systemthat serves all New Zealanders.

Are you highly organised, good with people and someone whonaturally keeps track of the detail and makes sure things get done?

We are looking for a capable and proactive Administrator tojoin the Canterbury Radiology Service, with a particular focus on supportingthe recruitment, onboarding and movement of our medical workforce.

This is an administrative coordination role working closelywith our Radiology leadership team, recruitment colleagues and medicalworkforce. You will help coordinate the many administrative steps involved whenSenior Medical Officers, Fellows and Resident Medical Officers are recruited,join our Service, visit us or move on.

As part of the Administration and Clerical Pay Equity Claimsettlement this role has beenmapped to National Band 5/Profile5Step 1 to 3 (final placement step is dependent on skills, knowledge andexperience)

For further information about the administration andclerical pay equity settlement please followthe link below:

PSANational Health Administration Collective Agreement - FINAL(tewhatuora.govt.nz)

What you'll be doing

At its heart, this role is about knowing what needs tohappen, who needs to do it, and making sure it gets done.

On any given day you might be communicating with aprospective candidate, coordinating an interview with senior clinicians,tracking several appointments at different stages, arranging onboarding forsomeone about to start, following up outstanding documentation, or coordinatingrequirements for a visiting medical professional.

You’ll help keep these processes organised and moving by:

• coordinatingcandidate communication, interviews and associated administration;
• trackingrecruitment activity and proactively following up outstanding actions;
• coordinatingadministrative requirements between appointment and commencement;
• arrangingonboarding and induction for new medical staff;
• maintainingaccurate recruitment, onboarding and workforce records;
• coordinatingadministration for visiting health professionals and prospective trainees;
• supportingoffboarding when members of our medical workforce leave; and
• keepingService leadership informed about upcoming appointments, departures andoutstanding actions.

What we're looking for

We're interested in what you can do, not simply the rolesyou’ve held before.

You’ll need to be someone who can organise and coordinatemultiple activities at the same time while maintaining accuracy and attentionto detail. You’ll communicate confidently and professionally with a wide range of people and be comfortable following things up when they haven’t happened.

You’ll be able to demonstrate that you:

• arehighly organised and can manage competing priorities and deadlines;
• takeownership of tasks and follow them through to completion;
• noticegaps, outstanding actions or potential problems and act on them;
• communicateclearly and professionally, both verbally and in writing;
• buildpositive working relationships with a wide range of people;
• maintainaccurate records and have strong attention to detail;
• areconfident using Microsoft Office and learning new systems;
• canappropriately manage confidential and sensitive information; and
• contributepositively to a busy, collaborative team.

You don't need to have worked in Radiology, healthcare ormedical recruitment before. What matters is your ability to demonstrate theskills, judgement and approach needed to succeed.

If you're someone who likes creating order, keeping thingsmoving and making sure people have a positive experience along the way, we’dlike to hear from you.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuringexcellent healthcare for the people of New Zealand. We embrace a workforce thatis diverse and inclusive so that we are better positioned to understand andservice our community.We welcome applications from our diverse Māori,Pacific, disabled, and rainbow communities.