Executive Assistant

Fred Recruitment Pte Ltd; New Zealand; On-site; NZD 60,000 - 85,000; Full time

Job summary

Fred Recruitment Pte Ltd – North Shore, North Island, is seeking an experienced Executive Assistant to support the founder/CEO. This full-time, office-based role involves high-level executive support, personal assistance, and day-to-day coordination.

Immediate start; the position begins as a temporary role with potential for long-term development. You will work in a polished office environment from 9am to 6pm, Monday to Friday.

Qualifications

• High level EA/PA experience required.
• Ability to start immediately or on short notice.
• Professionalism, discretion and reliability essential.

Responsibilities

• Provide high-level executive support to the founder/CEO.
• Manage schedules, diary, emails, and correspondence.
• Coordinate domestic and international travel arrangements and itineraries.
• Assist with personal tasks and errands as needed.
• Handle confidential matters with discretion and professionalism.
• Prepare documents, coordinate meetings, and liaise with stakeholders.
• Support general business operations as required.

Skills

Executive support

Diary management

Travel coordination

Discretion

Professional communication

Driver license

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Fred Recruitment Pte Ltd – North Shore, North Island

Immediate start. This role will see you working closely with a senior leader, providing high-level executive support, personal assistance, and day-to-day coordination.

• North Shore location + professional, polished office environment
• 9am–6pm, office-based, Monday to Friday + full license required

About the Role

This role is ideal for someone who is organised, professional, and thrives in an environment where no two days look the same. You’ll be supporting the founder/CEO of the business, who values discretion, reliability, and a high level of professionalism.

You’ll be the trusted right hand support managing schedules, coordinating travel, assisting with personal errands, and ensuring both work and personal matters run seamlessly. The ideal candidate is confident, proactive, and comfortable juggling a blend of executive administration and personal support tasks.

This is a full-time, office-based role on the North Shore working with a reputable investment firm, working 9am–6pm daily. To be a suitable fit role this role you must have high level EA or PA experience and be able to start immediately, starting as a temporary position with opportunity for it to develop into something long term.

Key Responsibilities

• Providing high-level executive support including diary management, scheduling, inbox oversight, and correspondence
• Managing domestic and international travel arrangements, itineraries, and logistics
• Assisting with personal tasks, errands, purchases, and household coordination as needed
• Handling confidential matters with absolute discretion and professionalism
• Coordinating meetings, preparing documents, and ensuring the Executive is organised and prepared
• Liaising with suppliers, service providers, and external stakeholders
• Undertaking administrative tasks such as expenses, invoice processing, and record management
• Supporting general business operations as required

About the Business

This is a well-established and reputable business with a steady leadership style and a strong focus on professionalism. Their North Shore office is polished, organised, and set up for someone who enjoys structure within their days. The team are warm, friendly and value good people doing good work.

You:

• New Zealand based with the rights to work
• Available to start immediately
• Present professionally and communicate with maturity and confidence
• Proactive, organised, and comfortable supporting both work and personal arrangements
• Reliable, discreet, and able to handle a variety of tasks, big and small
• Available to work in the Takapuna office Monday-Friday 9am-6pm
• Confident driver with a full NZ license.