Executive Administrator & Team Support (Flexible Hours)

JobSpace; New Plymouth; On-site; NZD 60,000 - 90,000; Full time

Job summary

Pinnacle New Zealand is seeking an Administration Superstar to own the day-to-day administration and keep our busy office running smoothly. This permanent full-time role (37.5 hours per week) provides high-level executive support to the District Manager and a team of around 40 health professionals.

You’ll manage reception, coordinate invoices and fleet, oversee facilities, organise meetings and onboarding, support health and safety administration and look for improvements to systems and

Qualifications

• Minimum 3 years' experience in a similar role.
• Proficient in Microsoft Office and IT systems.
• Strong communication and interpersonal skills.
• Excellent organisational skills and attention to detail.
• Ability to maintain confidentiality and manage sensitive information.

Responsibilities

• Provide high-level executive and administrative support to the District Manager, including diary management, meetings, correspondence, documents and coordination of priorities.
• Provide general administrative support to the wider office and team.
• Manage reception and be the first point of contact for visitors, patients and stakeholders.
• Coordinate accounts and invoices and support general financial administration.
• Manage our vehicle fleet, including bookings, maintenance and compliance.
• Coordinate building maintenance, contractors, supplies and office facilities.
• Organise meetings, events and team activities.
• Support health and safety administration.
• Coordinate onboarding and support new team members as they join.
• Look for ways to improve our systems, processes and ways of working.

Skills

IT Savvy

Microsoft Office

Customer service

Reception experience

Interpersonal skills

Organised

Confidentiality

Attention to detail

Multi-tasking

Driver's licence

Job description

Pinnacle New Zealand is seeking an Administration Superstar to own the day-to-day administration and keep our busy office running smoothly. This permanent full-time role (37.5 hours per week) provides high-level executive support to the District Manager and a team of around 40 health professionals.

You’ll manage reception, coordinate invoices and fleet, oversee facilities, organise meetings and onboarding, support health and safety administration and look for improvements to systems and