Administrator

JobSpace; New Plymouth; On-site; NZD 60,000 - 90,000; Full time

Job summary

Pinnacle New Zealand is seeking an Administration Superstar to own the day-to-day administration and keep our busy office running smoothly. This permanent full-time role (37.5 hours per week) provides high-level executive support to the District Manager and a team of around 40 health professionals.

You’ll manage reception, coordinate invoices and fleet, oversee facilities, organise meetings and onboarding, support health and safety administration and look for improvements to systems and

Qualifications

• Minimum 3 years' experience in a similar role.
• Proficient in Microsoft Office and IT systems.
• Strong communication and interpersonal skills.
• Excellent organisational skills and attention to detail.
• Ability to maintain confidentiality and manage sensitive information.

Responsibilities

• Provide high-level executive and administrative support to the District Manager, including diary management, meetings, correspondence, documents and coordination of priorities.
• Provide general administrative support to the wider office and team.
• Manage reception and be the first point of contact for visitors, patients and stakeholders.
• Coordinate accounts and invoices and support general financial administration.
• Manage our vehicle fleet, including bookings, maintenance and compliance.
• Coordinate building maintenance, contractors, supplies and office facilities.
• Organise meetings, events and team activities.
• Support health and safety administration.
• Coordinate onboarding and support new team members as they join.
• Look for ways to improve our systems, processes and ways of working.

Skills

IT Savvy

Microsoft Office

Customer service

Reception experience

Interpersonal skills

Organised

Confidentiality

Attention to detail

Multi-tasking

Driver's licence

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for an Administration Superstar to take ownership of the day-to-day administration and smooth running of our busy office. This is a permanent full time role working 37.5 hours per week.

No two days are quite the same in this varied and rewarding administration role. You'll provide high-level executive and administrative support to our District Manager, while also being the go-to person for the wider team of around 40 health professionals, including dietitians, social workers, health improvement practitioners, diabetes specialists, pharmacists and nurses.

You'll be the person who keeps things organised, anticipates what needs to happen next and makes sure the office and team have what they need to do their jobs well.

Your responsibilities will be broad and varied, including:

• Providing high-level executive and administrative support to the District Manager, including diary management, meetings, correspondence, documents and coordination of priorities.
• Providing general administrative support to the wider office and team.
• Managing reception and being a welcoming first point of contact for visitors, patients and stakeholders.
• Coordinating accounts and invoices and supporting general financial administration.
• Managing our vehicle fleet, including bookings, maintenance and compliance.
• Coordinating building maintenance, contractors, supplies and office facilities.
• Organising meetings, events and team activities.
• Supporting health and safety administration.
• Coordinating onboarding and supporting new team members as they join.
• Looking for ways to improve our systems, processes and ways of working.

This role will suit someone who enjoys variety, responsibility and autonomy and takes pride in being the person others can rely on.

About You

• IT Savvy, familiar with the Microsoft Office suit and confident picking up new systems.
• Minimum 3 years' experience in a similar role.
• Customer service skills including Reception and Telephone experience.
• Broad administrative knowledge and skills.
• Proven ability to use initiative and manage own workload.
• Strong communication and interpersonal skills.
• Highly organised with ability to multi-task.
• Proactive in looking for ways to improve systems/processes.
• Ability to maintain a high degree of confidentiality and manage sensitive information.
• High level of accuracy and attention to detail.
• Adaptable and flexible.
• Hold a current full driver's licence and be confident driving different vehicles.

What We Offer

Shared values of:

• Whakawhanaungatanga (connection) - through relationships we develop understanding.
• Akoranga (learning) - We invest heavily in the continued learning and growth of our tangata (people).
• Mahi tahi (collaboration and partnership) – we passionately pursue our purpose of making it easier for people to stay healthy and achieve equitable health outcomes for all. We work in collaboration and partnership with general practice, hap ū, iwi, other health organisations and some of our services include smoking cessation, screening, mobile immunisation, before school check, extended care and school-based health services.
• Kawa whakaruruhau (cultural responsiveness) - we strive to uphold Te Tiriti o Waitangi and recognise the richness of our diverse workforce.
• Kaitiakitanga (stewardship) - We're not a typical Primary Health Organisation! We exist to make it easier for people to stay healthy, and you can see this in the work we do to simplify access to primary healthcare and address equity barriers.
• Haurora (health & wellbeing) - through flexible working, we offer our employees medical insurance, funeral cover, gifted leave, EAP services, and free flu vaccinations.

We've created an incredible working environment full of experienced and engaged people, and we're looking for our next champion who identifies with our values to join us!

About the Team

Pinnacle has made an explicit commitment to Māori and our communities to improve equity of health and wellbeing, in accordance with Te Tiriti o Waitangi. We have also made an equity commitment to our Pasifika population.

Guided by a shift towards proactive care and with a focus on wellness, we think outside the box and we're not afraid to innovate in our space! What we do each day is more than just a job, and that creates an energy which is contagious.

Visit www.pinnacle.co.nz to find out more about the Pinnacle group.