Executive Admin Specialist - Flexible Office Support

Pinnacle Incorporated; New Plymouth; On-site; NZD 45,000 - 60,000; Full time

Benefits offered by this job

flexible working

medical insurance

funeral cover

gifted leave

EAP services

free flu vaccinations

Job summary

Pinnacle Incorporated in New Plymouth, North Island, is seeking an Administration Superstar to own day-to-day administration for a busy office of around 40 health professionals. This permanent full-time role offers 37.5 hours per week and broad responsibilities across executive support, reception and facilities management.

The successful candidate will be highly organised, proactive and capable of managing multiple tasks with discretion and professionalism within a supportive Te Tiriti o

Qualifications

• IT savviness and proficiency with Microsoft Office.
• Minimum 3 years' experience in a similar role.
• Excellent customer service including reception/telephone experience.
• Broad administrative knowledge and ability to use initiative.
• Highly organised with ability to multi-task.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality.

Responsibilities

• Provide executive and administrative support to the District Manager, including diary management, meetings, and coordination of priorities.
• Provide general administrative support to the wider office and team.
• Manage reception and be the welcoming first contact for visitors, patients and stakeholders.
• Coordinate accounts and invoices and support general financial administration.
• Manage vehicle fleet, including bookings, maintenance and compliance.
• Coordinate building maintenance, contractors, supplies and office facilities.
• Organise meetings, events and team activities.
• Support health and safety administration.
• Coordinate onboarding and support new team members.
• Look for ways to improve systems, processes and ways of working.

Skills

Diary management

Administrative experience

Reception experience

Strong communication

Organisational skills

Attention to detail

Confidentiality

Proactive in improvement

Tools

Microsoft Office

Job description

Pinnacle Incorporated in New Plymouth, North Island, is seeking an Administration Superstar to own day-to-day administration for a busy office of around 40 health professionals. This permanent full-time role offers 37.5 hours per week and broad responsibilities across executive support, reception and facilities management.

The successful candidate will be highly organised, proactive and capable of managing multiple tasks with discretion and professionalism within a supportive Te Tiriti o