Event Co-Ordinator (Fixed contract)

Akarana Marine Sports Charitable Trust; Auckland; On-site; NZD 50,000 - 65,000; Full time

Job summary

Akarana Marine Sports Charitable Trust in Auckland is seeking an experienced Events Coordinator for a six‑month maternity cover. This role focuses on event sales, client management and delivering high‑quality events across our multi‑room venue.

You will manage enquiries from first contact to confirmed bookings, prepare proposals and contracts, and coordinate with internal teams to ensure smooth handover to delivery. HubSpot and Ivvy experience is a plus.

Qualifications

• Previous experience in event coordination, event sales, venue sales or similar.
• Experience preparing proposals, quotations, pricing and event documentation.
• Strong client relationships and excellent written and verbal communication skills.
• Calm under pressure with a solutions-focused mindset.
• Excellent time management with ability to manage deadlines.
• A collaborative approach and the ability to work effectively as part of a wider team.
• Experience with HubSpot and Ivvy would be an advantage.

Responsibilities

• Manage event enquiries from initial contact through to confirmed booking and handover to the delivery team.
• Act as the key point of contact for clients throughout the event planning lifecycle
• Prepare professional event proposals, quotations, contracts and detailed event documentation, including event orders, run sheets and operational production schedules.
• Coordinate with internal teams to ensure a seamless transition from planning through to event delivery, ensuring all event information is accurate and communicated clearly to the relevant teams
• Support invoicing, pre‑payment, reconciliation and post‑event follow up
• Assist with the control and allocation of rooms across our multi‑room venue.
• Identify opportunities to enhance the client experience and maximise event revenue.

Skills

Client relationships

Communication

Organizational skills

Attention to detail

Time management

Teamwork

Sales experience

Tools

HubSpot

Ivvy

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Akarana Marine Sports Charitable Trust – Auckland, North Island

40 hours per week | Fixed-term 6-month contract | Starting 19 October

Are you an experienced events professional who loves working with clients, bringing ideas to life and making sure every detail is taken care of?

We’re looking for an organised, commercially minded Events Coordinator to join our team on a six-month maternity cover contract. This is a key role within our events team, with a strong focus on event sales and client management — from the initial enquiry through to handover to the delivery team. You’ll be joining an established events team with the support of experienced event sales and operational colleagues.

A bit about us

We’re the team behind Akarana — a community hub right on the waterfront in Okahu Bay. Operated by the Akarana Marine Sports Charitable Trust, we’ve created a world-class, multi-sport marine facility that brings people together on and off the water.

Our centre is home to the Royal Akarana Yacht Club, Akarana Eatery and a light-filled Events Centre with sweeping ocean views. Whether it’s an elegant wedding, a black-tie dinner, a corporate conference or a heartfelt memorial we offer beautiful, flexible spaces that can host everything from intimate gatherings to 500+ guest functions.

We’re not your typical events venue — and that’s exactly the point. We offer over 800m² of spaces for meetings, training, and functions, plus direct access to the harbour for on-water activities.

If you love the energy of events, the power of community and the buzz of a team that’s building something special — you’ll feel right at home here.

What you’ll do:

Manage event enquiries from initial contact through to confirmed booking and handover to the delivery team.

Act as the key point of contact for clients throughout the event planning lifecycle

Prepare professional event proposals, quotations, contracts and detailed event documentation, including event orders, run sheets and operational production schedules.

Co‑ordinate with internal teams to ensure a seamless transition from planning through to event delivery, ensuring all event information is accurate and communicated clearly to the relevant teams

Support invoicing, pre‑payment, reconciliation and post‑event follow up

Assist with the control and allocation of rooms across our multi‑room venue.

Identify opportunities to enhance the client experience and maximise event revenue.

What you’ll bring

We’re looking for someone who is confident dealing with clients, commercially minded and genuinely enjoys making events happen.

You’ll ideally have:

Previous experience in event coordination, event sales, venue sales, conference or similar role

Experience preparing proposals, quotations, pricing and detailed event documentation

Strong client relationship and customer service skills, with excellent written and verbal communication skills

Calm under pressure, with a solutions‑focused mindset

Strong organisational skills, exceptional attention to detail.

Strong commercial awareness and an understanding of the event sales process.

Excellent time management and the ability to manage competing deadlines.

A collaborative approach and the ability to work effectively as part of a wider team.

Experience with HubSpot and Ivvy would be an advantage, as would experience working within a multi‑room venue or conference and events environment.

A wide variety of events to keep things fresh, with no two events quite the same

A role where you’ll be involved across thefull event journey, from initial enquiry and sales through to planning and handover.

A venue that’s more than just four walls — we’re a hub for sport, community, and celebration with an exciting future

An office with some of the best views in Auckland.