Enquiries And Reception Coordinator

Southern Institute Of Technology; Southland; On-site; NZD 70,000 - 110,000; Full time

Benefits offered by this job

Professional development

Capital projects exposure

Collaborative culture

Stakeholder engagement

Community impact

Job summary

The Southern Institute Of Technology is seeking a highly organised Portfolio Coordinator to support the delivery of capital projects and programmes in the Southland region. You will coordinate governance, prepare timely reporting, and ensure relationships with project managers, finance and digital teams are well maintained.

You will oversee portfolios, maintain registers, track actions and decisions, and facilitate cross‑team communication to keep projects aligned for success in a fast‑paced

Qualifications

• Highly organised coordinator with experience supporting multi-priority projects.

Responsibilities

• Coordinate portfolio governance meetings and forums.
• Prepare reports, agendas, presentations and minutes.
• Maintain portfolio registers, actions, and decisions.
• Monitor reporting timelines and stakeholder inputs.
• Process invoices and portfolio administration tasks.
• Ensure standards and best practices apply consistently.
• Facilitate communication across projects and stakeholders effectively.

Skills

Governance coordination

Portfolio reporting

Stakeholder engagement

Project administration

Cross-functional collaboration

Job description

About the Company

Bring structure, accuracy, and stakeholder engagement to high‑impact initiatives.

This is a purpose‑driven organisation focused on supporting its community through the delivery of essential services, public facilities, and future‑focused initiatives. With a strong commitment to bettering the places people live and work, they invest in projects that strengthen the community and make it a great place to live, work, and enjoy.

Benefits

• Professional development and project management training
• Exposure to large‑scale capital programmes
• Collaborative and supportive team culture
• Diverse stakeholder engagement opportunities
• Purpose‑driven work with community impact

About the Role

Reporting to the Group Manager – Capital Portfolio, you will play a vital role in supporting the successful delivery of capital projects and programmes. Acting as a central coordination point, you’ll oversee governance processes, portfolio reporting, project administration, and stakeholder communication. Working closely with project managers, leadership teams, finance and digital teams, you will help ensure projects remain aligned, well‑organised, and positioned for success.

This is an excellent opportunity for a highly organised coordinator who enjoys working across multiple priorities in a fast‑paced project environment.

Role Responsibilities

• Coordinate portfolio governance meetings and forums
• Prepare reports, agendas, presentations and minutes
• Maintain portfolio registers, actions, and decisions
• Monitor reporting timelines and stakeholder inputs
• Process invoices and portfolio administration tasks
• Ensure standards and best practices apply consistently
• Facilitate communication across projects and stakeholders effectively