ECE Office Administrator

Inglewood Community Childcare; Inglewood; On-site; NZD 40,000 - 65,000; Part time

Benefits offered by this job

10 Sick days per year

2 Wellness Days per year

Birthday day off

Job summary

Inglewood Community Childcare is seeking an exceptional office administrator on a fixed term basis until January 2028 with a minimum of 30 hours per week, negotiable. You will be organised, friendly and dedicated to ensuring the smooth operation of the centre.

Responsibilities include filing, handling invoices, enrolments, accounts, and providing high-quality customer service to parents and whānau. The role supports Kaiako and Centre operations, with training opportunities.

Qualifications

• Competency in Microsoft Excel, Word and Outlook.
• Experience in administration or office support role preferred.
• Familiarity with account processes.
• Strong communication skills and a friendly demeanour.

Responsibilities

• Maintain office services by organising office operations and procedures, including filing and supply requisitions.
• Ensure all filing systems, physical and digital, are accurate, up to date, and compliant with Centre processes.
• Provide high-quality customer service to parents and whānau through face to face interactions, email communication, and telephone enquiries.
• Collaborate with the team and support them as needed.
• Assist Kaiako on the floor when required to support Centre operations.
• Handle daily, weekly, and monthly administrative tasks with precision and timeliness.
• Assist with enrolments, attendance records, and Ministry of Education compliance.
• Manage parent accounts, including direct debits, account management and payments.
• Prepare creditor accounts and ensure invoices are saved to the correct folders for payment processing.

Skills

Excel

Word

Outlook

Administration software

Account processes

Communication

Reliability

Attention to detail

Tools

Microsoft 365

Job description

Inglewood Community Childcare is an Early Childhood Education Centre seeking an exceptional office administrator on a fixed term basis until January 2028 with the possibility to extend. This role will be for a minimum of 30 hours but can be negotiated. You will be organised, friendly, and dedicated to ensuring the smooth operation of the centre.

Key responsibilities

Maintain office services by organising office operations and procedures, including filing and supply requisitions.

Ensure all filing systems, physical and digital, are accurate, up to date, and compliant with Centre processes.

Provide high-quality customer service to parents and whānau through face to face interactions, email communication, and telephone enquiries.

Collaborate with the team and support them as needed.

Assist Kaiako on the floor when required to support Centre operations.

Handle daily, weekly, and monthly administrative tasks with precision and timeliness.

Assist with enrolments, attendance records, and Ministry of Education compliance.

Manage parent accounts, including direct debits, account management and payments.

Prepare creditor accounts and ensure invoices are saved to the correct folders for payment processing.

About you

Competency in Microsoft Excel, Word and Outlook.

Competence with administration software (or willingness to learn).

Familiarity with account processes.

Strong communication skills and a friendly demeanour.

Compassion and warmth towards children, families, and team members.

Reliability, punctuality, and a strong work ethic.

Ability to problem solve effectively and find creative solutions.

Attention to detail and a commitment to accuracy.

Flexibility and a willingness to support across the Centre where needed.

Experience in administration or office support role preferred.

About us

Inglewood Community Childcare is an Early Childhood Education Centre nestled in the community of Inglewood. We prioritise inclusivity, growth and excellence in providing quality care and education to our children. We value laughter, camaraderie, and dedication.

A supportive close-knit team environment.

Supportive management team.

Comprehensive induction and ongoing training opportunities.

• 10 Sick days per year.
• 2 Wellness Days per year.
• Birthday day off.