ECE Centre Administrator | Busy Bees Whau Valley

PEG1 Limited; Whangarei; On-site; NZD 23,000 - 27,000; Part time

Benefits offered by this job

Pay parity

Uniforms provided

Subsidised childcare

Development opportunities

Vaccinations covered

Job summary

Busy Bees Whau Valley is seeking a Centre Administrator to support kaiako, whānau and the Centre Manager. This on-site, part-time role in Whau Valley offers varied daily tasks and a chance to contribute to a close-knit Busy Bees team.

You will manage enrolments, handle admin queries, support payroll, and assist families with WINZ subsidies, ensuring accurate records and strong whānau relationships.

Qualifications

• Experience in ECE administration or similar dispersed service.
• Exceptional attention to detail, confidentiality and accuracy.
• Warm, professional communication with whānau and visitors.
• Uses initiative and manages time effectively in a busy setting.
• Proficient with MS Office and learning management systems (LMS).

Responsibilities

• Manage enrolments and maintain the Child Management System.
• Be the welcoming first point of contact for admin queries.
• Build and nurture relationships with parents and whānau.
• Handle invoicing, parent payments and debtor follow-up.
• Assist families with WINZ applications and subsidies.
• Reconcile staff timesheets for payroll support.
• Coordinate information between the centre and Support Office.
• Assist the Centre Manager with administration and safety records.

Skills

Administration experience

Attention to detail

Confidentiality

Customer service

MS Office

LMS familiarity

ECE legislation knowledge

Tools

Centre Management System

Job description

Busy Bees Whau Valley is looking for a Centre Administrator to be the welcoming face of our centre. You’ll provide essential support to our kaiako, whānau, and the Centre Manager while helping ensure the smooth day-to-day running of the centre. As part of the Busy Bees Aotearoa whānau, you'll enjoy the support and stability of a trusted national network while working within a caring, close-knit team. This is an opportunity to make a meaningful contribution in a centre where your skills are valued, your growth is supported, and every day brings variety and connection. This is a part-time role on-site in Whau Valley - 5 days a week | 4 hours a day.

Why Us?

Hei aha matou?

• We offer full Pay Parity
• Staff Uniforms are provided
• Access supportive leadership, access subsidised childcare and development opportunities
• We cover the costs of your annual flu vaccinations and First Aid certification.
• Be part of a wider national network with established systems

The Opportunity

• Manage new enrolments and maintain the accuracy of our Child Management System
• Act as the welcoming first point of contact for all internal and external administrative queries
• Build and nurture high quality relationships with our parents and whānau
• Handle invoicing, parent payments and debtor follow up in line with centre policy
• Support families with completing WINZ applications and accessing subsidies
• Reconcile staff timesheets to provide accurate payroll support
• Coordinate information and reporting between the centre and our Support Office
• Assist the Centre Manager with general administration and health and safety records

About You

• Brings administration experience from an ECE or similar dispersed service organisation
• Works with exceptional attention to detail, confidentiality and accuracy
• Communicates warmly and professionally with our whānau and visitors
• Uses their initiative and manages their time effectively in a busy setting
• Is tech savvy and comfortable with MS Office and learning new management systems
• Ideally has an understanding of ECE legislation, 20 hours ECE or WINZ subsidies

Why Work for Busy Bees?

If you’re passionate about early learning, Busy Bees is the place to be. Although we are part of a global organisation, our company was founded by three families looking for better, more enriching childcare. Three decades later, we still keep the same values at heart. We know that we couldn’t do what we do without the important people in our teams. We invest in our people and work with them to build career pathways that inspire.

Join our whānau

Early Childhood Education attracts a special type of person. You might be known for being creative, nurturing or task focused… but ultimately, you were attracted to Early Childhood Education because you care deeply for the education of the littlest members of our communities. We understand this because this is what attracted us too. We want to gather people who care deeply about quality and empower people to bring their unique gifts and talents together for the benefit of our tamariki. We value each member of our team, and know that by supporting you in your journey, you’ll be the positive and supportive influence in theirs.

Across the variety of our centres and Support Office we’re looking for passionate, dedicated, and committed people who love what they do. Have a look at our latest opportunities, we’d love to hear from you!