Dynamic Team Administrator – Embassy Operations (DC)

Ministry of Foreign Affairs & Trade; Wellington; On-site; NZD 84,000 - 113,000; Full time

Benefits offered by this job

Health insurance

Job summary

The Ministry of Foreign Affairs & Trade seeks a highly organised Team Administrator to support two teams at the New Zealand Embassy in Washington, DC. The role focuses on travel coordination, meetings, events, payments, and communications with staff and external providers.

The position includes managing the embassy's medical/dental insurance, responding to inquiries, and assisting the Consular Adviser. It is a locally employed role requiring US work eligibility and visa support where applicable.

Qualifications

• Preferably at least two years' experience in a general administration role.
• Excellent attention to detail and strong organisational skills.
• Strong customer focus and ability to manage external service providers.

Responsibilities

• Provide administration support to two teams, coordinating travel, meetings, events, payments and expenses, and assisting with communications.
• Administer the Embassy's insurance scheme for medical and dental cover, liaising with providers and staff queries.
• Respond to general enquiries and cover reception when needed.
• Back up the Consular Adviser to provide consular guidance during absences or after-hours.

Skills

Administration

Organizational skills

Multitasking

Customer focus

Communication skills

Attention to detail

Tools

Microsoft Office

Job description

The Ministry of Foreign Affairs & Trade seeks a highly organised Team Administrator to support two teams at the New Zealand Embassy in Washington, DC. The role focuses on travel coordination, meetings, events, payments, and communications with staff and external providers.

The position includes managing the embassy's medical/dental insurance, responding to inquiries, and assisting the Consular Adviser. It is a locally employed role requiring US work eligibility and visa support where applicable.