Executive Support Specialist for Ministerial Office

Department-of-Internal-Affairs-Nz; Wellington; On-site; NZD 55,000 - 70,000; Full time

Job summary

Department of Internal Affairs NZ seeks expressions of interest for Executive & administrative support roles within a Ministerial office. You will contribute to decisions and initiatives impacting New Zealand communities and gain experience in a dynamic government environment.

Roles include diary coordination, correspondence management, travel and event arrangements, information tracking and stakeholder liaison, ensuring smooth operation of the Minister’s office.

Qualifications

• Administrative and executive support experience.
• Excellent organisation and coordination skills in a fast-paced environment.
• Strong political judgement, discretion and risk awareness.
• Experience managing diaries, correspondence, travel and events.
• Strong written and verbal communication skills.
• Proven ability to build effective stakeholder relationships.
• Sound judgement, discretion and confidentiality when handling sensitive matters.

Responsibilities

• Provide diary coordination and calendar management for the Minister and Ministerial Office.
• Manage correspondence to and from the Minister’s office.
• Coordinate travel and events for Ministerial activities.
• Support data and information management and reception services as required.
• Liaise with stakeholders and media/communications teams as needed.

Skills

Administrative experience

Executive support

Diary management

Travel coordination

Stakeholder communication

Discretion and confidentiality

Job description

Department of Internal Affairs NZ seeks expressions of interest for Executive & administrative support roles within a Ministerial office. You will contribute to decisions and initiatives impacting New Zealand communities and gain experience in a dynamic government environment.

Roles include diary coordination, correspondence management, travel and event arrangements, information tracking and stakeholder liaison, ensuring smooth operation of the Minister’s office.