Document Controller

Health New Zealand - Te Whatu Ora; Nelson; On-site; NZD 65,000 - 85,000; Full time

Job summary

Health New Zealand - Te Whatu Ora in Nelson is seeking a Document Controller to establish and maintain a structured document control environment for major infrastructure projects. You will work with contractors, project teams and consultants to ensure documentation is accurate, traceable and compliant.

You will enable smooth collaboration, audit readiness and alignment with quality, regulatory and contractor requirements, ensuring documentation is well-organised and accessible across teams.

Qualifications

• Relevant tertiary qualification (Level 5+) in information management, business administration, digital systems, or related field.
• Experience using or supporting construction/project management platforms (Procore, SharePoint, Planview).
• Strong attention to detail and understanding of document control principles.
• Ability to train and support users in digital systems.
• Familiarity with Te Tiriti o Waitangi and its application in the workplace.
• Experience in infrastructure or construction environments.
• Familiarity with AI tools and concepts.
• Understanding of metadata, tagging, and document classification systems.
• Exposure to platform administration or configuration.

Responsibilities

• Establish and maintain a structured document control environment for large infrastructure projects.
• Ensure documentation is accurate, traceable, and compliant.
• Collaborate with main contractors, project teams and consultants.
• Ensure audit readiness and alignment with quality, regulatory and contractor requirements.
• Create a seamless experience by keeping documentation well-organised and easy to access, aligned with organisational standards.

Skills

Attention to detail

Training others

Cross-project collaboration

Digital systems guidance

Proactive improvement

Metadata tagging

Education

Level 5+ qualification in information management or related field

Tools

Procore

SharePoint

Planview

Job description

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Health New Zealand - Te Whatu Ora – Nelson

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.

We provide essential hospital, specialist, and community health services across 80+ locations — from large urban centres to rural towns and remote communities.

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

AsDocumentControllerwithin the Infrastructure and Investment Group (IIG) National Delivery team, you will work with our largest construction project teams where you'll be responsible for establishing and maintaining a structureddocumentcontrol environment that supports the successful delivery of Health NZ's large infrastructure projects.

Working closely with our main contractors, project teams and consultants you will ensure technicaldocumentation is accurate, traceable, and compliant enabling smooth collaboration, audit readiness and alignment with quality, regulatory and contractor requirements.

This role is central to creating a seamless experience for teams and stakeholders by ensuring documentation is well-organised, accessible, and aligned with organisational standards.

About the Team/Service/ Location

The mission of the Health New Zealand Infrastructure and Investment Group (IIG) is to provide the safe, fit for purpose health facilities, sites and equipment that are essential for a well-functioning health system. The IIG leads investment by understanding and managing these well, ensuring health facilities, sites, and equipment with the highest need of investment are prioritised and standardising the way these are delivered, maintained, refurbished or redeveloped.

About you

You take pride in creating systems and processes that make life easier for others, enabling teams to work confidently with well-managed documentation. You thrive in environments where collaboration and problem-solving are key, and you're comfortable working across multiple projects and priorities.

You have hands-on experience with digital platforms and enjoy helping others succeed by providing clear guidance and training, and you can translate technical concepts into practical steps that people understand.

You look for opportunities to improve processes and aren't afraid to suggest better ways of working. Above all, you bring a proactive mindset, a willingness to share knowledge, and a commitment to continuous improvement that helps the organisation deliver infrastructure that supports equitable, high-quality healthcare for all New Zealanders.

You will bring:

• Relevant tertiary qualification (Level 5+) in information management, business administration, digital systems, or related field


• Experience using or supporting construction/project management platforms (Procore, SharePoint, Planview)


• Strong attention to detail and understanding of document control principles


• Ability to train and support users in digital systems


• Familiarity with Te Tiriti o Waitangi and its application in the workplace


• Experience in infrastructure or construction environments


• Familiarity with AI tools and concepts


• Understanding of metadata, tagging, and document classification systems


• Exposure to platform administration or configuration.

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.

Whilst Health New Zealand is undergoing change, affected employees will be given preference and priority for this position.