Despatch Coordinator

Waste Management; Howick; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Career advancement opportunities

Drug-free workplace

Job summary

Waste Management in New Zealand is seeking a Despatch Coordinator to orchestrate fleet scheduling and driver management. You will ensure safe handling of hazardous and medical waste, dispatch jobs promptly, and maintain high customer service standards.

You will balance workloads, prepare paperwork, and respond to queries while upholding safety and environmental responsibilities. The role requires strong organization, communication, and proficiency with dispatch tools, aiming for efficient

Qualifications

• Proven experience in dispatch coordination or fleet scheduling in logistics or waste management.
• Strong organizational and multitasking abilities with prioritization skills.
• Excellent communication, both verbal and written, with drivers/customers.
• Knowledge of hazardous waste handling regulations is advantageous.
• Proficiency with computer systems including MS Office and dispatch software.
• Ability to work autonomously and in a team in a fast-paced environment.
• Commitment to safety and environmental responsibility.

Responsibilities

• Dispatch jobs to drivers to ensure prompt, efficient service while prioritizing customer needs.
• Balance driver workloads and monitor routes to optimize efficiency.
• Ensure drivers have necessary paperwork and equipment for safe waste collection, including hazardous/medical waste.
• Monitor and manage rescheduled jobs to minimize disruption to service.
• Set up customer accounts and enter service details into the system.
• Respond to customer queries via phone or email with timely, accurate information.

Skills

Dispatch coordination

Fleet scheduling

Organizational skills

Communication skills

MS Office

Hazardous waste knowledge

Tools

Dispatch management tools

Job description

Lead one of New Zealand's most complex and strategically important operational assets.

Let’s take care of work that matters - people, place and purpose. From roads to recycling to reporting, everyone at WM New Zealand helps take care of our people, protect our whenua and support our communities.

We’re more than waste management – we’re problem solvers, innovators, and hands‑on doers. Every one of us, whether behind the wheel, on the tools, or shaping strategy behind the scenes, is helping build a better Aotearoa.

Job Description

The role you’ll play.

As a Despatch Coordinator at WM New Zealand, you will play a crucial role in the efficient coordination of fleet scheduling, driver management, and the safe handling of hazardous and medical waste. Your responsibilities will involve dispatching jobs ensuring customer needs are met, balancing driver workloads, monitoring routes and ensuring timely completion of tasks while maintaining excellent customer service standards.

What's Involved:

• Dispatching jobs to drivers to ensure prompt and efficient service delivery, while prioritizing customer needs.
• Balancing driver workloads and monitoring routes to optimize efficiency and minimize downtime.
• Ensuring drivers have all necessary paperwork and equipment for safe waste collection, including hazardous and medical waste.
• Monitoring and managing jobs that have been rescheduled by drivers, ensuring minimal disruption to service.
• Setting up customer accounts and entering details into the system for new or modified service agreements.
• Responding to customer queries and concerns via phone or email, providing timely and accurate information and assistance.

Qualifications

What you’ll need.

• Proven experience in dispatch coordination or fleet scheduling, preferably in a logistics or waste management environment.
• Strong organizational and multitasking abilities, with the capacity to prioritize tasks effectively.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with drivers and customers.
• Knowledge of hazardous waste handling regulations and procedures would be advantageous.
• Proficiency in computer systems and software, including MS Office and dispatch management tools.
• Ability to work autonomously and as part of a team in a fast-paced, deadline-driven environment.
• A commitment to upholding high standards of safety and environmental responsibility.

Additional Information

What’s in it for you?

• Enjoy a role that keeps you on your toes, offering constant challenges with a competitive salary.
• Become part of a close-knit team that values collaboration, recognition, and continuous improvement
• WM New Zealand offers proven opportunities for career advancement.

WM New Zealand is an EEO employer and promotes drug and alcohol‑free workplaces. You must be in New Zealand and hold a current work visa/residency or NZ citizenship.