Corporate Records Administrator

Auckland Council; North Shore; On-site; NZD 70,000 - 77,000; Full time

Job summary

Auckland Council is seeking two specialists to protect and manage corporate records within the Corporate Records team. You will support digitisation, scanning, and access to information for internal teams, CCOs, and customers.

Ideal candidates hold a recognised postgraduate qualification in information management and have 3–4 years in an archive or records environment, with strong knowledge of legislation and records management standards. A collaborative, meticulous approach is essential.

Qualifications

• A recognised postgraduate qualification in information management, records management, or a related field.
• 3–4 years’ experience in an archive, museum, records, or related environment.
• Working knowledge of records management standards and relevant legislation.
• Experience using scanning applications, equipment, processes, and an electronic document and records management systems.

Responsibilities

• Applying relevant legislation and Council policies to ensure records are managed accurately, securely, and confidentially.
• Responding to information requests, providing clear guidance on records processes, and building relationships across Council and CCOs.
• Creating and maintaining accurate records and metadata in Council’s electronic records and document management systems.
• Supporting records appraisal and disposal, legacy records migration and digitisation to improve access to information.

Skills

Information governance

Digital literacy

Organisation skills

Education

Postgraduate qualification in information management

Tools

Scanning equipment

Electronic Records Management System

Job description

• Digitisation, Systems & Stakeholder Support
• Salary between $70K - $77K

We’re looking for two people to join our Corporate Records team to support the effective management, access, and care of Auckland Council’s corporate records. These roles help ensure Council meets its compliance obligations for information, records, and data, while making it easier for internal teams, CCOs, and customers to access the information they need. You’ll manage records and information requests, support the transfer and maintenance of Council records, and assist with digitisation and scanning activities across the wider Council group.

Key Responsibilities:

• Applying relevant legislation and Council policies, including the Public Records Act, LGOIMA, Privacy Act, and other requirements to ensure records are managed accurately, securely, and confidentially.


• Responding to internal and external information requests, providing clear guidance on records processes, and building strong working relationships across Council and CCOs.


• Creating and maintaining accurate records and metadata in Council’s electronic records and document management systems.


• Supporting records appraisal and disposal, legacy records migration and digitisation to improve access to Council information

This role will suit someone with a strong understanding of local government and the importance of managing Council records accurately, securely, and in line with legislative requirements. You’ll bring strong literacy and digital literacy skills, with the ability to interpret policies, processes, and customer needs to deliver high‑quality outcomes. Success in this role also requires strong organisation and prioritisation skills, the ability to manage workflows within agreed timeframes, and the ability to build trusted relationships with a wide range of stakeholders. Knowledge of document care and handling, and the preservation of physical records and archives will also support success, along with a commitment to ongoing professional development.

To be considered, candidates will bring:

• A recognised postgraduate qualification in information management, records management, or a related field.


• 3–4 years’ experience in an archive, museum, records, or related environment.


• Working knowledge of records management standards and relevant legislation.


• Experience using scanning applications, equipment, processes, and an electronic document and records management systems.

We are proud to be recognised for our commitment to diversity, equity and inclusion. We are accredited by GenderTick, a signatory of the Pride Pledge. These commitments reflect our ongoing efforts to create a workplace where all staff feel valued, respected, and empowered to thrive. Together, we can create a Tāmaki Makaurau we can all be proud of.

Auckland Council is an equal opportunity employer (EOE) and we are committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.