Corporate Records Administrator

Auckland Council; New Zealand; On-site; NZD 70,000 - 75,000; Full time

Job summary

Auckland Council is seeking two Corporate Records Administrators to support the management, access and care of corporate records. You will manage records requests, assist with digitisation and scanning, and ensure compliance with information legislation across Albany and Manukau locations.

Applicants should have a postgraduate qualification in information management with 3–4 years in records/archives, knowledge of relevant legislation, and experience with scanning and electronic records systems.

Qualifications

• Postgraduate qualification in information management or related field.
• 3–4 years’ experience in an archive, museum, records or related environment.
• Knowledge of records management standards and relevant legislation.
• Experience using scanning applications and electronic record management systems.

Responsibilities

• Apply relevant legislation and Council policies to ensure records are managed accurately, securely and confidentially.
• Respond to information requests and guide records processes across Council and CCOs.
• Create and maintain accurate records and metadata in electronic records management systems.
• Support records appraisal, disposal and digitisation to improve access to information.

Skills

Literacy

Digital literacy

Policy interpretation

Education

Postgraduate qualification in information management

Tools

Scanning applications

Electronic document management system

Job description

Job Description - Corporate Records Administrator

[Not translated in selected language]

• Records Management & Compliance
• 2 positions: Albany and Manukau
• Digitisation, Systems & Stakeholder Support
• Salary between $70K - $75K

He angitūtanga: The opportunity

We’re looking for two people to join our Corporate Records team to support the effective management, access, and care of Auckland Council’s corporate records. These roles help ensure Council meets its compliance obligations for information, records, and data, while making it easier for internal teams, CCOs, and customers to access the information they need. You’ll manage records and information requests, support the transfer and maintenance of Council records, and assist with digitisation and scanning activities across the wider Council group.

One role will be based in Albany Hub, and the other will be based at the Manukau Civic Building.

Key Responsibilities:

• Applying relevant legislation and Council policies, including the Public Records Act, LGOIMA, Privacy Act, and other requirements to ensure records are managed accurately, securely, and confidentially.
• Responding to internal and external information requests, providing clear guidance on records processes, and building strong working relationships across Council and CCOs.
• Creating and maintaining accurate records and metadata in Council’s electronic records and document management systems.
• Supporting records appraisal and disposal, legacy records migration and digitisation to improve access to Council information

He kōrero mōu: About you

This role will suit someone with a strong understanding of local government and the importance of managing Council records accurately, securely, and in line with legislative requirements. You’ll bring strong literacy and digital literacy skills, with the ability to interpret policies, processes, and customer needs to deliver high-quality outcomes. Success in this role also requires strong organisation and prioritisation skills, the ability to manage workflows within agreed timeframes, and the ability to build trusted relationships with a wide range of stakeholders. Knowledge of document care and handling, and the preservation of physical records and archives will also support success, along with a commitment to ongoing professional development.

To be considered, candidates will bring:

• A recognised postgraduate qualification in information management, records management, or a related field.
• 3–4 years’ experience in an archive, museum, records, or related environment.
• Working knowledge of records management standards and relevant legislation.
• Experience using scanning applications, equipment, processes, and an electronic document and records management systems.

Ngā āhuatanga kei a mātou: What we offer

We are proud to be recognised for our commitment to diversity, equity and inclusion. We are accredited by GenderTick, a signatory of the Pride Pledge. These commitments reflect our ongoing efforts to create a workplace where all staff feel valued, respected, and empowered to thrive. Together, we can create a Tāmaki Makaurau we can all be proud of.

As part of our organisation, please view a range of our: benefits

If you have questions about this role, email me directly at [emailprotected]

Applications close Thursday 9 July 2026

#workingforauckland

Please note that applications will be assessed as they are received, but final decision will be made after the closing date.

Auckland Council is an equal opportunity employer (EOE) and we are committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.