Information Officer - Archives and Digitisation

Tasman Council; Richmond; On-site; NZD 34,000 - 48,000; Part time

Job summary

Tasman Council in Richmond (NZ) is seeking an Information Officer for Archives and Digitisation on a fixed-term basis. The role is 6 months, 20 hours per week, and requires meticulous record-keeping and strong digital skills.

You will catalogue onsite records, coordinate transfers with the offsite storage provider, and assist colleagues with locating documents and LGOIMA requests. Onsite work and lifting boxes up to 20 kg are required.

Qualifications

• High level of digital literacy and strong organisational skills.
• Full, clean driver licence to transport paper records.
• Experience with managing hard-copy records and lifting boxes up to 20 kg.
• Ability to work collaboratively in a team and also independently.

Responsibilities

• Catalogue and manage Council's onsite records and archives.
• Send/receive files from offsite storage provider and maintain metadata.
• Assist staff to locate documents for their roles and handle LGOIMA requests when required.
• Be onsite at Richmond Office and assist with moving boxes up to 20 kg as needed.

Skills

Attention to detail

Data accuracy

Digital literacy

Organisational skills

Full, clean driver licence

Lifting up to 20 kg

Teamwork

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Information Officer - Archives and Digitisation

Fixed-term position, 6 months, 20 hours a week

• Do you have excellent attention to detail, a focus on accuracy and enjoy keeping databases up to date?
• Do you thrive on order and compliance?
• We are on the hunt for an information management superstar to help with managing our onsite records and archives

Based in Richmond, with occasional driving to and from Motueka + flexible options for working your 20 hours each week. Start can be ASAP for the right person!

About the role

The Information Management team provide high-quality services in verification and information management by monitoring and ensuring standards of quality and metadata are well maintained and within legislative compliance.

The team is fun and professional within a supportive organisational culture. We are looking for someone to support the team while a colleague is working reduced hours due to personal commitments.

This role primarily catalogues and manages Council's onsite records and archive collection as well as sending and receiving files from our offsite storage provider. Due to the nature of this role and working with physical files, the successful candidate would be required to be onsite at our Richmond Office and have the ability to lift boxes up to 20kgs where needed.

An element of the role is assisting Council kaimahi to locate documents relating to their role and also the Local Government Official Information and Meetings Act requests when required so knowledge of the Public Records Act and Local Governments Records Archives would be an advantage although not a necessity.

About you

• You will have a high level of digital literacy, adaptability to new office technologies and excellent organisation skills.
• You will need a full, clean driver licence to assist with transporting paper records from other Council offices so you will need to be comfortable driving a council vehicle during work hours.
• You will need to have experience with managing hard-copy records as this is also a key part of the role, which means you will need be physically fit in terms of lifting and shifting boxes.
• You will also bring the ability to work collaboratively in a team whilst being motivated to work on your own tasks.

For more information contact the People and Wellbeing Team on 03 543 7229