Contracts Administrator

Auckland Council; Auckland; On-site; NZD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible working conditions

Supportive team environment

Commitment to diversity & inclusion

Job summary

Tātaki Auckland Unlimited (TAU) is Auckland’s cultural, events and destination agency, embedded within the Auckland Council family. This full-time, permanent opportunity supports the Contracts Manager in the Property Unit, delivering contract lifecycle administration, financial processing and quality assurance across leases, service contracts and capital works.

You will maintain records, monitor KPIs, assist audits, raise purchase orders and manage supplier relationships, ensuring compliance,

Qualifications

• Experience in contract administration, tendering and procurement.
• Strong vendor/supplier relationship management.
• Attention to financial controls and record-keeping.

Responsibilities

• Maintain contract and lease documentation, track key dates and obligations.
• Support supplier performance via KPIs, audits and reporting.
• Process invoices, purchase orders and payments; support month- and year-end processes.
• Assist with contract budgeting and variance analysis; liaise with stakeholders.

Skills

Contract administration

Tendering

Procurement

Supplier management

Education

Tertiary qualification in business administration

Tools

SAP

Momentus

Microsoft Office

Job description

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• Full-time, permanent opportunity within TAU’s Property Unit
• Use your contract administration, tendering and procurement expertise
• Manage key contracts, financial processes and supplier relationships

Tātaki Auckland Unlimited (TAU) is Auckland’s cultural, events and destination agency. It enriches the cultural life and vibrancy of Auckland through events, experiences and taonga (treasures). Its work connects communities, celebrates identity and grows Auckland’s reputation as a world-class place to live, visit and belong. TAU is a proud Auckland Council-controlled organisation.

This full-time, permanent opportunity will see you play an important role in supporting the Contracts Manager and wider Property Unit to deliver high-quality contract management across a diverse portfolio of property-related operational and capital contracts. You’ll provide essential administrative, financial and quality assurance support throughout the contract lifecycle, with a particular focus on service contracts, property leases and capital construction contracts. Your work will help ensure our facilities remain compliant, safe and fit for purpose while supporting effective procurement, financial management and contractor performance.

In this role, you will:

• Maintain accurate and complete contract and lease documentation, track key dates and obligations, investigate information gaps, and ensure records comply with TAU systems, policies and procurement requirements.
• Support supplier and contractor performance by monitoring KPIs, assisting with contract audits, preparing reports and meeting documentation, and escalating risks or instances of non-compliance.
• Deliver timely financial administration, including raising purchase orders, processing invoices and payments, managing claims and retentions, and supporting month-end and year-end processes.
• Assist with contract budget tracking and forward planning by preparing financial reports, identifying variances and risks, and supporting operational and capital budget holders.
• Help continuously improve contract administration systems, tools and processes while building positive relationships with internal stakeholders, contractors and suppliers.

We’re looking for someone who has worked in a similar role before and understands the practical requirements of tendering, procurement and contract administration. You’ll bring strong analytical and problem-solving skills, excellent attention to detail and a proactive, adaptable approach. Comfortable managing competing priorities, you’ll be able to work independently, meet deadlines and maintain a high standard of service, even when working under pressure. Your clear communication and relationship-building skills will enable you to work confidently with contractors, suppliers and stakeholders at all levels.

To be successful in this role, you will have:

• A tertiary qualification in business administration or equivalent knowledge gained through relevant professional experience, along with a current New Zealand driver licence.
• At least five years’ relevant experience, including proven hands-on experience in contract administration, tendering and procurement. Experience in financial administration, asset management or facilities management is strongly preferred.
• Strong administrative and record-keeping skills, with experience maintaining accurate contract documentation and liaising confidently with contractors and stakeholders.
• Proficiency in Microsoft Office, with working knowledge of SAP and/or Momentus preferred. An understanding of local government financial and procurement practices would also be an advantage.

At TAU, you will join a dynamic, supportive environment where your mahi (work) will directly impact the lives of over 1.7 million Aucklanders. We offer flexible working conditions, a focus on well-being, and a culture of continuous improvement.

We are proud to be recognised for our commitment to diversity, equity and inclusion. We are accredited by GenderTick, a signatory of the Pride Pledge. These commitments reflect our ongoing efforts to create a workplace where all staff feel valued, respected, and empowered to thrive. Together, we can create a Tāmaki Makaurau we can all be proud of.

As part of our organisation, please view a range of our: benefits

If you have any questions please email me: [e-mail]

Application close: Sunday 13 September 2026

#workingforauckland #TAU

Tātaki Auckland Unlimited is an equal opportunity employer (EOE) and we are committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.

Employees in receipt of salary protection and/or on the predecessor Tātaki Auckland Unlimited terms and conditions of employment, please note that the salary protection and/or predecessor Tātaki Auckland Unlimited terms and conditions, including relocation, apply to your current position. Should you change to a new position (other than any secondment) you will be issued with a new employment letter of offer with current Auckland Unlimited terms and conditions.

Tātaki Auckland Unlimited is part of the Auckland Council whānau, responsible for Auckland Live, Auckland Zoo, Auckland Conventions, Auckland Art Gallery Toi o Tāmaki, New Zealand Maritime Museum, Auckland Stadiums, and many of the festivals and events that make Auckland a great place to live and visit.

Our people are driven by passion and a sense of service to Aucklanders. What we share is our love of Tāmaki Makaurau Auckland and our passion about the work we each do to make it a dynamic and exciting place.

Each part of Tātaki is important, but when we come together, we bind into something more powerful than the sum of our parts. We all work in partnership with each other and our delivery partners, to make Tāmaki Makaurau a vibrant place where everyone can thrive.