Contracts & Procurement Administrator

Ministry for Primary Industries (MPI); Wellington; On-site; NZD 69,000 - 80,000; Full time

Benefits offered by this job

Additional MPI leave days

Ability to purchase extra annual leave

Annual Wellness payment

Job summary

Ministry for Primary Industries (MPI) is seeking a Contracts Administrator in Wellington to support procurement and contract administration activities. You will maintain contract records, administer procurement systems, and collaborate with internal and external stakeholders to ensure accurate records and compliant processes.

The role focuses on detailed administrative support, supplier onboarding, and documentation control, contributing to MPI's procurement priorities and financial controls for

Qualifications

• Experience in contract administration.
• Knowledge of procurement processes.
• Strong administrative and organisational skills.
• Experience maintaining accurate records and databases.
• Experience working with a range of stakeholders.
• Confidence using Microsoft Office applications.
• Sound judgement and the ability to prioritise work.
• A positive, collaborative, can-do attitude.

Responsibilities

• Monitor shared inboxes and respond to enquiries in a timely manner.
• Build and maintain strong working relationships across MPI.
• Prioritise competing workloads and respond to urgent requests as needed.
• Manage supplier onboarding and maintain accurate supplier records.
• Administer contracts, contract variations, and contractor sourcing processes in line with MPI requirements.
• Maintain accurate contract records, including documentation, milestones, and invoices.
• Review contract documentation, approvals, and compliance requirements.
• Administer GETS and other procurement systems, supporting tender and post-award activities.
• Support reporting and audit requirements while contributing to continuous process improvement.

Skills

Attention to detail

Contract administration

Procurement knowledge

Stakeholder management

Microsoft Office

Organisational skills

Communication

Tools

Microsoft Office

Job description

Ministry for Primary Industries (MPI) is seeking a Contracts Administrator in Wellington to support procurement and contract administration activities. You will maintain contract records, administer procurement systems, and collaborate with internal and external stakeholders to ensure accurate records and compliant processes.

The role focuses on detailed administrative support, supplier onboarding, and documentation control, contributing to MPI's procurement priorities and financial controls for