Procurement Administrator

Talent Propeller Limited; Invercargill City; On-site; NZD 54,000 - 70,000; Full time

Benefits offered by this job

Flexible work

Career progression

Health & wellbeing

KiwiSaver

Job summary

Invercargill City Council is seeking a Procurement Administrator to support procurement activities across the Council. You will coordinate processes, maintain records, and engage with suppliers to ensure compliant, efficient sourcing for diverse projects in a local government setting.

Ideal candidates will have NZQA Level 4 in Business Admin or equivalent, strong organisational skills, and proficiency with MS Office.

Qualifications

• NZQA Level 4 Certificate in Business Administration or equivalent experience.
• Experience in administration or business support role.
• Ability to understand and maintain complex processes; strong organisational skills.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate procurement activities through GETS.
• Prepare and maintain procurement documentation, templates and registers.
• Support tender processes and supplier communications.
• Assist with supplier onboarding and relationship management.
• Maintain procurement records and audit trails.
• Process requisitions and purchase orders through TechOne.
• Support continuous improvement of procurement systems and processes.

Skills

Organisational skills

Time management

Communication skills

Customer focus

Attention to detail

Education

NZQA Level 4 Certificate in Business Administration

Tools

Microsoft Office

TechOne

Job description

Are you ready to be a part of something exceptional? Invercargill City Council invites you to become a driving force in our future-focused team. With a vibrant atmosphere and an unwavering commitment to our values—positivity, respect, responsibility, and above and beyond—we're passionate about creating a team full of outstanding individuals who are as passionate about shaping the future as we are.

As our Procurement Administrator, you'll play a key role in supporting procurement activities across Council. From coordinating procurement processes and maintaining accurate records to supporting supplier engagement, you'll help ensure goods and services are acquired efficiently, compliantly and in line with best practice. Working with colleagues and suppliers across a diverse range of projects and services, you'll gain valuable experience in procurement and contract management within a local government environment.

What you will do:

• Coordinate procurement activities through the Government Electronic Tenders Service (GETS).
• Prepare and maintain procurement documentation, templates and registers.
• Support tender processes and supplier communications.
• Assist with supplier onboarding and relationship management.
• Maintain accurate procurement records and audit trails.
• Process requisitions and purchase orders through TechOne
• Support continuous improvement of procurement systems and processes.

What you will bring:

• NZQA Level 4 Certificate in Business Administration or a related discipline; or equivalent relevant experience.
• Previous experience in an administration or business support role.
• Ability to quickly understand and maintain complex processes
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Confidence using Microsoft Office, particularly Word, Excel and Outlook.
• A customer-focused approach and ability to build positive relationships.
• Strong attention to detail and commitment to quality.
• The ability to manage competing priorities and meet deadlines.

What we offer:

• Flexible working environment
• Career progression and training/development opportunities
• Positive focus of employee health and well-being: Free flu vaccines, EAP services, 50% off eye exams, discounted gym memberships etc
• Kiwisaver and Superannuation Schemes
• Access to sick leave from day one of employment
• Appointment time leave: Up to 2 hours for important appointments e.g. Doctor, bank, dentist

This is a permanent, full-time position working Monday to Friday, with standard hours of 8.00am to 5.00pm.

Waihōpai Invercargill is New Zealand's southernmost city and the heart and hub of Southland. We're known for our lush green spaces, like award-winning Queens Park, our long summer daylight hours and our local legend Burt Munro. Our city has character, charm and a laidback atmosphere. There's outstanding nature reserves, Ōreti Beach and the Waihōpai River to explore plus our lively restaurants complemented by a thriving entertainment and arts scene which are hard to beat! The sensible gridded layout featuring wide streets ensures a convenient 10-minute drive to work. Who wouldn't want to call this place home?

Want to know more? View the full position description or contact Invercargill City Council at [phone].

Applications close 27 September 2026. Please note applications will be processed as they are received and we encourage you to apply early as this advert may be removed at any time.

Applicants must have the legal right to live and work in New Zealand. While all applications will be considered, preference will be given to candidates currently residing in New Zealand.