Contract & Operations Administrator

North Island - Bay Of Plenty; Bay of Plenty; Sur place; NZD 41 000 - 44 000; Plein temps

Résumé du poste

Bay Eco Cleaners in Tauranga, Bay of Plenty, is seeking a proactive Contracts & Operations Administrator to support contract administration, procurement and day-to-day operational coordination.

You will work with management, clients and suppliers to ensure contracts are administered accurately, services coordinated efficiently, and safety and quality records maintained. A level 2/3 qualification or 1 year admin experience is preferred.

Qualifications

• Relevant experience in contract administration, procurement, logistics, or operations.
• Proven experience managing contracts, suppliers, quotations, or service requirements.
• A relevant tertiary qualification in business, logistics, supply chain management, procurement, contract management, operations or a related field, or equivalent relevant experience.
• Good understanding of contract administration and procurement processes.
• Strong attention to detail and accuracy when working with contracts, pricing, invoices and purchasing information.
• Strong organisational and time management skills.
• Excellent written and verbal English communication skills.
• Professional communication skills when dealing with clients, suppliers, subcontractors and internal teams.
• Ability to manage multiple contracts, deadlines and competing priorities.

Responsabilités

• Administer and maintain cleaning service contracts, including schedules, renewals, extensions and variations.
• Review contract requirements, service specifications, pricing and agreed service levels.
• Prepare and maintain contracts, service agreements, variations, quotations and related documentation.
• Coordinate contract requirements and service schedules with clients and internal teams.
• Monitor contractual obligations, service standards, deliverables and deadlines.
• Assist with resolving contract, service and supplier issues and elevate matters to management when required.
• Assist with preparing cleaning quotations, proposals and tender documentation.
• Liaise with suppliers and subcontractors and obtain and compare quotations.
• Coordinate procurement of cleaning products, equipment and other resources required for contracts.
• Prepare purchase orders and maintain accurate supplier and purchasing records.
• Check supplier invoices, costs and charges against agreed pricing, quotations and purchase orders.
• Monitor contract costs, purchasing and expenditure information.
• Monitor supplier and subcontractor performance and service requirements.
• Coordinate communication between management, clients, suppliers, subcontractors and cleaning teams.
• Assist with scheduling, resource planning and coordination of cleaning services across multiple locations.
• Maintain accurate contract, operational, quality, health and safety and compliance records.
• Prepare reports relating to contract performance, costs, procurement and service delivery.
• Use Xero, Excel, CRM/field-service software and other business systems to maintain accurate information.
• Assist management with operational administration and continuous process improvements.

Connaissances

Administrative skills

Organisational skills

Communication skills

Time management

Attention to detail

Health & safety awareness

Formation

Level 2/3 qualification or equivalent experience

Outils

Microsoft Office

Dynamics applications

CRM software

Xero

Excel

Description du poste

Bay Eco Cleaners in Tauranga, Bay of Plenty, is seeking a proactive Contracts & Operations Administrator to support contract administration, procurement and day-to-day operational coordination.

You will work with management, clients and suppliers to ensure contracts are administered accurately, services coordinated efficiently, and safety and quality records maintained. A level 2/3 qualification or 1 year admin experience is preferred.