Compliance Coordinator

BGIS; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

BGIS is seeking a Compliance Coordinator in Auckland to support the compliance team and keep system records up to date. The role focuses on coordinating administrative tasks, contractor management, and compliance reporting to ensure safe and efficient facilities operations.

You will work with internal teams, clients, and subcontractors, ensuring BGIS HSEQ standards are met and that inspections and risk tracking are properly documented.

Qualifications

• Experience in an administration or coordination role.
• Strong communication and organisational skills.
• High attention to detail and ability to manage multiple tasks.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Minimum Higher School Certificate or equivalent.
• Experience in facilities management, building compliance, or maintenance environments.
• Familiarity with systems such as Simpro, Unicloud, Teams, or UpTick.

Responsibilities

• Manage PPM reviews and job creation, including contractor allocation and job sign-off within BGIS and client systems.
• Coordinate subcontractors and manage incoming requests through the compliance inbox.
• Maintain compliance documentation and support administrative processes.
• Assist with client-specific compliance tasks, including inspections, risk tracking, and reporting.
• Support contract reporting, client meetings, and stakeholder communication.
• Ensure compliance with BGIS HSEQ safety standards and promote safe work practices.

Skills

administration/coordination

communication

attention to detail

MS Office

Higher School Certificate

facilities management experience

System familiarity (Simpro/Unicloud/MS

Education

Higher School Certificate or equivalent

Tools

Simpro

Unicloud

Teams

UpTick

Job description

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across multiple industries including healthcare, government, aviation, and retail.

We are currently seeking a Compliance Coordinator to join our team in Auckland. This role plays a key part in supporting the compliance team by coordinating administrative activities, contractor management, and compliance reporting to ensure facilities operate safely and efficiently.

About the Role

Reporting to the Compliance Team Leader, you will work closely with internal teams, clients, and subcontractors to support compliance operations and maintain accurate system records. This is a great opportunity for someone who is organised, proactive, and enjoys working in a fast-paced operational environment.

Key Responsibilities

• Manage PPM reviews and job creation, including contractor allocation and job sign-off within BGIS and client systems
• Coordinate subcontractors and manage incoming requests through the compliance inbox
• Maintain compliance documentation and support administrative processes
• Assist with client-specific compliance tasks, including inspections, risk tracking, and reporting
• Support contract reporting, client meetings, and stakeholder communication
• Ensure compliance with BGIS HSEQ safety standards and promote safe work practices

Skills & Experience

• Previous experience in an administration or coordination role
• Strong communication and organisational skills
• High attention to detail and ability to manage multiple tasks
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Minimum Higher School Certificate or equivalent
• Experience in facilities management, building compliance, or maintenance environments
• Familiarity with systems such as Simpro, Unicloud, Teams, or UpTick

Why Join BGIS?

• Global facilities management organisation with strong industry reputation
• Career development and growth opportunities
• Supportive and collaborative team culture
• Exposure to large-scale facilities and compliance operations
• Ongoing training and professional development
• Strong focus on safety, sustainability, and operational excellence

BGIS employs over 12,000 people globally and manages more than 50,000 facilities worldwide, including critical environments such as data centres.

BGIS is an equal opportunity employer and encourages applications from people of all backgrounds.

Applicants must have full working rights in New Zealand.