Change Portfolio Administrator

SBS Bank; Invercargill City; On-site; NZD 60,000 - 80,000; Full time

Job summary

SBS Bank in Invercargill is seeking a fixed-term Change Portfolio Administrator to help govern and administer our transformation portfolio. You’ll help ensure forums are well organised, decisions captured, and leaders have accurate information to oversee change.

You’ll coordinate steering committees, maintain governance records, support portfolio reporting, and administer transformation tools. The role is full-time, until December 2027, with standard hours.

Qualifications

• Proven administration and coordination experience.
• Experience supporting committees or governance meetings.
• Excellent written/spoken English; professional discretion.
• Ability to prepare agendas, minutes, and action registers.

Responsibilities

• Coordinate Steering Committee and governance forums, including agenda prep and minutes.
• Maintain clear governance records with actions, risks, and approvals.
• Support portfolio reporting with updates, packs, and progress insights.
• Administer transformation tools and templates for consistency.

Skills

Administration

Coordination

MS Office

Stakeholder communication

Governance knowledge

Tools

Microsoft Office

Job description

With more than 150 years of history in Aotearoa New Zealand, SBS Bank is proud to help Kiwis find a place to call home. Our purpose drives us every day: supporting our members, their whānau and the communities we serve.

We're on an exciting transformation journey, investing in new capabilities to deliver a more modern, secure banking experience for today and the future.

To help us with this, we are searching for a fixed-term Change Portfolio Administrator to join our team

You’ll play a key role in supporting the governance,administration, and reporting that keep the Bank’s transformation portfoliorunning smoothly. Working as part of the Technology and Transformationleadership team, you’ll help ensure forums are well organised, decisions andactions are clearly captured, documentation is accurate, and leaders have theinformation they need to maintain effective oversight of transformationalchange.

What you’ll be busy with:

• Co-ordinating SteeringCommittee, project governance, and leadership forums, including agendapreparation, meeting logistics, papers, minutes, and follow-up actions.
  
• Maintaining cleargovernance records, ensuring actions, decisions, risks, issues, andapprovals are documented, tracked, and easy to access.
  
• Supporting portfolioreporting by collating updates, preparing packs and presentations, andhelping leaders understand progress, dependencies, budgets, and escalationpoints.
  
• Administeringtransformation tools and templates, helping maintain consistency acrossgovernance processes, reporting rhythms, and portfolio documentation.

What you’ll bring:

• Strong administrationand co-ordination experience, ideally supporting committees, leadershipforums, governance meetings, or similar business functions.
  
• Confidence preparingagendas, minutes, action registers, reports, spreadsheets,and well-structured documentation.
  
• Advanced MicrosoftOffice skills, particularly Word, Excel, PowerPoint, and the ability toquickly learn governance, reporting, or workflow tools.
  
• A high level ofprofessionalism, attention to detail, discretion, and confidence workingwith senior stakeholders and sensitive information.
  
• Excellent written andverbal communication skills, with the ability to bring structure, clarity,and follow-through to a busy transformation environment.

This role is full time, fixed term until the end of December 2027 with hours of work being 8.30am - 5.00pm, Monday to Friday.

About Us:

As a 100% New Zealand member-owned bank, we have the freedom to focus on what matters most: creating real value for our members (customers) through competitive products, local sponsorships and meaningful community support.

To support growth, we're looking for passionate, curious people who want to make an impact and help shape the future of banking in New Zealand.

At SBS, we foster an inclusive, innovative culture where people are encouraged to challenge conventions, share ideas and bring their whole selves to work.

We’re a close-knit, caringwhānau that values diversity, supports wellbeing and invests in development, because when our people thrive, so do our members and communities.

If you're ready to be part of a team where your contribution is valued and your perspective matters, we’d love to hear from you.