Events & Operations Coordinator - Flexible Hours

Public Defence Service - New Zealand; Wellington; On-site; NZD 67,000 - 90,000; Full time

Benefits offered by this job

4.4 weeks' holiday leave

Flexible work hours

Online professional development portal

Inclusive employee networks

Job summary

Ministry of Justice in Wellington seeks a Support Services Coordinator to manage administrative and logistical tasks for ceremonial and judicial events, while supporting travel, facilities, and day-to-day services.

The role emphasizes organized, proactive, and people-focused applicants capable of working in a fast-paced environment and collaborating across offices and external agencies. Training and diverse benefits offered.

Qualifications

• Experience in administration, personal assistance, customer service, hospitality, reception, events, or another support-focused role.
• Confident in using Microsoft Office, Teams, Outlook, and SharePoint with clear written/verbal communication.
• Ability to organise, manage priorities and logistics with composure.

Responsibilities

• Provide friendly, reliable administrative and logistical support across business services, events, and communications activities.
• Coordinate meetings, judicial events, workshops, travel, accommodation, venues, materials, and calendars so key activities are well organised and run smoothly.
• Liaise with judiciary, internal teams, government offices, contractors, suppliers, and external agencies.
• Support day-to-day office operations by managing supplies, mail, couriers, records, shared spaces, building matters, and facilities requests.
• Help maintain a safe, organised, and welcoming workplace by supporting health, safety, wellbeing, compliance, and practical on-site arrangements.

Skills

Administration

Personal assistance

Customer service

Hospitality

Reception

Events

Support role

Microsoft Office

Microsoft Teams

Outlook

SharePoint

Tools

Microsoft Office

Microsoft Teams

Outlook

SharePoint

Job description

Ministry of Justice in Wellington seeks a Support Services Coordinator to manage administrative and logistical tasks for ceremonial and judicial events, while supporting travel, facilities, and day-to-day services.

The role emphasizes organized, proactive, and people-focused applicants capable of working in a fast-paced environment and collaborating across offices and external agencies. Training and diverse benefits offered.