Support Services Coordinator

Ministry of Justice (New Zealand); Wellington; On-site; NZD 67,000 - 90,000; Full time

Benefits offered by this job

4.4 weeks holiday

Flexible hours

Professional development portal

Employee networks

Job summary

The Ministry of Justice in New Zealand seeks a Support Services Coordinator to join the Office of the Chief Justice in Wellington. This permanent, full-time role supports ceremonial and judicial events, travel, facilities, and day-to-day services in a busy, client-focused environment.

You will coordinate meetings, events, travel, venues, and calendars, liaise with judiciary and external partners, and help ensure a safe, well-organised workplace with proactive, flexible service.

Qualifications

• Experience in administration, personal assistance, customer service, hospitality, reception, events, or another support-focused role.
• Confidence using Microsoft Office, Microsoft Teams, Outlook, and SharePoint, along with clear written and verbal communication skills.
• Excellent organisation, attention to detail, and the ability to manage competing priorities, timelines, and practical logistics with composure.
• A collaborative, adaptable, and solutions-focused approach, with the initiative to anticipate needs, solve problems, and pitch in when required.
• Professionalism, discretion, resilience, and a willingness to learn more about the Judiciary and Te Ao Māori.

Responsibilities

• Provide friendly, reliable administrative and logistical support across business services, events, and communications activities.
• Coordinate meetings, judicial events, travel, accommodation, venues, materials, and calendars so key activities are well organised and run smoothly.
• Liaise professionally with a wide range of people, including judiciary, internal teams, government offices, contractors, suppliers, and external agencies.
• Support the day-to-day operation of the office by managing supplies, mail, couriers, records, shared spaces, building matters, and facilities requests.
• Help maintain a safe, organised, and welcoming workplace by supporting health, safety, wellbeing, compliance, and practical on-site arrangements.

Skills

Admin experience

MS Office

Microsoft Teams

Outlook

SharePoint

Organisational skills

Collaborative

Adaptable

Problem solving

Proactive

Professionalism

Discretion

Resilience

Cultural awareness

Tools

Microsoft Office

Microsoft Teams

Outlook

SharePoint

Job description

Support Services CoordinatorBusiness Services and Events | Office of the Chief Justice | WellingtonTe Haeata/The Opportunity

This is a permanent, full-time opportunity to join a small, busy, and highly valued team at the heart of the Office of the Chief Justice.

We are looking for an organised, proactive, and people-focused professional who enjoys variety, takes pride in great service, and brings calm confidence to a fast-moving environment. In this role, you will coordinate the administrative and logistical requirements for ceremonial and judicial events, alongside supporting travel, facilities, and practical day-to-day services.

What you’ll do

• Provide friendly, reliable administrative and logistical support across business services, events, and communications activities.
• Coordinate meetings, judicial events, workshops, travel, accommodation, venues, materials, and calendars so key activities are well organised and run smoothly.
• Liaise professionally with a wide range of people, including judiciary, internal teams, government offices, contractors, suppliers, and external agencies.
• Support the day-to-day operation of the office by managing supplies, mail, couriers, records, shared spaces, building matters, and facilities requests.
• Help maintain a safe, organised, and welcoming workplace by supporting health, safety, wellbeing, compliance, and practical on-site arrangements.

Ō pūkenga/Skills and Experience

• Experience in administration, personal assistance, customer service, hospitality, reception, events, or another support-focused role.
• Confidence using Microsoft Office, Microsoft Teams, Outlook, and SharePoint, along with clear written and verbal communication skills.
• Excellent organisation, attention to detail, and the ability to manage competing priorities, timelines, and practical logistics with composure.
• A collaborative, adaptable, and solutions-focused approach, with the initiative to anticipate needs, solve problems, and pitch in when required.
• Professionalism, discretion, resilience, and a willingness to learn more about the Judiciary and Te Ao Māori.

Mō mātou/About us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand.

You will be part of a dedicated and supportive team that helps the Office of the Chief Justice operate effectively and deliver important judicial, ceremonial and business services activity.

We work with integrity, care, and a strong sense of service — and we value people who are practical, proactive, and willing to help make things happen.

If you enjoy bringing order, energy, and a can-do approach to a busy workplace where no two days are quite the same, we would love to hear from you.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

Ngā painga o tēnei wāhi mahi/What's great about working here

At the Ministry of Justice, you will be supported to grow your skills, look after your wellbeing, and build a meaningful career. Our benefits include:

• 4.4 weeks' holiday leave
• Flexible work hours where possible
• Access to an online professional development portal
• Inclusive and proactive employee networks

See our full range of benefits here.

Utu ā-tau/Salary

The appointing salary for this role will be between $67,066 and $90,008 based on skills and experience.