Centre Administrator | Busy Bees Otahuhu

Busy Bees; Māngere-Ōtāhuhu; Remote; NZD 32,000 - 52,000; Part time

Benefits offered by this job

Subsidised childcare

Induction & mentoring

PD opportunities

Supportive leadership & whanaungatanga

Centre operations role

Job summary

Busy Bees Ōtāhu is seeking a Centre Administrator to support the smooth operation of our Auckland centre and foster an environment where children thrive, whānau feel welcomed, and teachers grow. This part-time role (25 hours per week) offers a collaborative team culture within the Busy Bees Aotearoa network.

You will greet parents and visitors, manage enrolments, assist with invoicing and reporting, handle day-to-day enquiries, and coordinate between the centre and Support Office.

Qualifications

• Administration experience in a similar environment.
• Excellent verbal and written communication skills with the ability to connect with whanau from diverse backgrounds.
• Experience using various technology tools and you will be comfortable learning new software.
• High attention to detail and accuracy in all record keeping.
• Knowledge of ECE legislation, funding, and WINZ subsidies is highly preferred.

Responsibilities

• Greeting parents, visitors and tamariki and support positive daily interactions.
• Managing enrolment and attendance information in Discover and other systems.
• Supporting invoicing, receipting and basic debtor follow up.
• Answering phone calls, emails and day to day enquiries.
• Preparing reports and support compliance and licensing requirements.
• Coordinating information between the centre and Support Office.
• Assisting the Centre Manager with general admin and organisational tasks.
• Helping with events, parent evenings and community connections.

Skills

Administration

Communication

Tech literacy

Attention to detail

ECE subsidies

Tools

Discover system

Invoicing software

Job description

Join Busy Bees Ōtāhuhu, a welcoming and inclusive multicultural whānau where people are at the heart of everything we do. Supported by the wider Busy Bees Aotearoa network, you'll be part of a warm, collaborative team that values the contributions of every child, whānau, teacher, and administrator. We pride ourselves on building strong, meaningful relationships that create a sense of belonging and connection for all.

As our Centre Administrator, you'll play a vital role in supporting the smooth operation of our centre while helping to foster an environment where children thrive, whānau feel welcomed, and teachers feel empowered to grow and succeed.

This is a part-time position – 25 hours per week

Why Us? | Hei aha matou?

• Subsidised childcare for your whanau
• A thorough induction and mentoring programme
• Professional development and training opportunities
• Supportive leadership and a team culture built on whanaungatanga
• A purposeful role where your mahi is essential to the smooth operation of the centre

Opportunity | Te Aheinga

• Greeting parents, visitors and tamariki and support positive daily interactions
• Managing enrolment and attendance information in Discover and other systems
• Supporting invoicing, receipting and basic debtor follow up
• Answering phone calls, emails and day to day enquiries
• Preparing reports and support compliance and licensing requirements
• Coordinating information between the centre and Support Office
• Assisting the Centre Manager with general admin and organisational tasks
• Helping with events, parent evenings and community connections

About You | Mou

You are a professional who thrives in a busy environment. Your background and skills will include:

• Administration experience in a similar environment
• Excellent verbal and written communication skills with the ability to connect with whanau from diverse backgrounds
• Experience using various technology tools and you will be comfortable learning new software
• High attention to detail and accuracy in all record keeping
• Knowledge of ECE legislation, funding, and WINZ subsidies is highly preferred

Applicants must have NZ residency or a valid NZ work visa.

Why Work for Busy Bees?

If you're passionate about early learning, Busy Bees is the place to be. Although we are part of a global organisation, our company was founded by three families looking for better, more enriching childcare. Three decades later, we still keep the same values at heart.

We know that we couldn't do what we do without the important people in our teams. We invest in our people and work with them to build career pathways that inspire.