Centre Administrator | Busy Bees Otahuhu

PEG2 Limited; Māngere-Ōtāhuhu; On-site; NZD 24,000 - 40,000; Part time

Benefits offered by this job

Subsidised childcare for your whanau

Thorough induction and mentoring

Professional development and training

Supportive leadership and team culture

Purposeful role contributing to centre

Job summary

Busy Bees Aotearoa in Ōtāhuhu is seeking a friendly Centre Administrator to support the smooth operation of our Busy Bees Ōtāhuhu centre. You’ll greet families, manage enrolments and attendance, handle invoicing and day-to-day inquiries, and generate reports to help licensing and compliance.

This part-time role (25 hours per week) offers a collaborative team environment, induction and mentoring, opportunities for professional development, and a pathway to grow within a warm, whanau-centered

Qualifications

• Admin experience in a similar environment.
• Excellent verbal and written communication with diverse whānau.
• Experience using various technology tools; comfortable learning new software.
• High attention to detail and accuracy in records.
• Knowledge of ECE funding and WINZ subsidies is preferred.

Responsibilities

• Greet parents, visitors and tamariki and support positive daily interactions.
• Manage enrolment and attendance information in Discover and other systems.
• Support invoicing, receipting and basic debtor follow up.
• Answer phone calls, emails and day-to-day enquiries.
• Prepare reports and support compliance and licensing requirements.
• Coordinate information between the centre and Support Office.
• Assist the Centre Manager with general admin and organisational tasks.
• Help with events, parent evenings and community connections.

Skills

Admin experience

Communication

Tech tools

Detail oriented

ECE funding knowledge

Tools

Discover system

Job description

Join Busy Bees Ōtāhuhu, a welcoming and inclusive multicultural whānau where people are at the heart of everything we do. Supported by the wider Busy Bees Aotearoa network, you'll be part of a warm, collaborative team that values the contributions of every child, whānau, teacher, and administrator. We pride ourselves on building strong, meaningful relationships that create a sense of belonging and connection for all. As our Centre Administrator, you'll play a vital role in supporting the smooth operation of our centre while helping to foster an environment where children thrive, whānau feel welcomed, and teachers feel empowered to grow and succeed. This is a part-time position – 25 hours per week.

Why Us?

Hei aha matou?

• Subsidised childcare for your whanau
• A thorough induction and mentoring programme
• Professional development and training opportunities
• Supportive leadership and a team culture built on whanaungatanga
• A purposeful role where your mahi is essential to the smooth operation of the centre

Opportunity | Te Aheinga

• Greeting parents, visitors and tamariki and support positive daily interactions
• Managing enrolment and attendance information in Discover and other systems
• Supporting invoicing, receipting and basic debtor follow up
• Answering phone calls, emails and day to day enquiries
• Preparing reports and support compliance and licensing requirements
• Coordinating information between the centre and Support Office
• Assisting the Centre Manager with general admin and organisational tasks
• Helping with events, parent evenings and community connections

About You | Mou

You are a professional who thrives in a busy environment. Your background and skills will include:

• Administration experience in a similar environment
• Excellent verbal and written communication skills with the ability to connect with whanau from diverse backgrounds
• Experience using various technology tools and you will be comfortable learning new software
• High attention to detail and accuracy in all record keeping
• Knowledge of ECE legislation, funding, and WINZ subsidies is highly preferred

Applicants must have NZ residency or a valid NZ work visa.

Why Work for Busy Bees?

If you’re passionate about early learning, Busy Bees is the place to be. Although we are part of a global organisation, our company was founded by three families looking for better, more enriching childcare. Three decades later, we still keep the same values at heart. We know that we couldn’t do what we do without the important people in our teams. We invest in our people and work with them to build career pathways that inspire. Join our whānau If you’re looking for a new centre to call home, Busy Bees Aotearoa may be the perfect fit for you! Early Childhood Education attracts a special type of person. You might be known for being creative, nurturing or task focused but ultimately, you were attracted to Early Childhood Education because you care deeply for the education of the littlest members of our communities. We understand this because this is what attracted us too. We want to gather people who care deeply about quality and empower people to bring their unique gifts and talents together for the benefit of our tamariki. We value each member of our team, and know that by supporting you in your journey, you’ll be the positive and supportive influence in theirs. Across the variety of our centres and Support Office we’re looking for passionate, dedicated, and committed people who love what they do. Have a look at our latest opportunities, we’d love to hear from you!