ECE Centre Administrator | Busy Bees Pioneer Highway

Busy Bees; Palmerston North; Hybrid; NZD 30,000 - 44,000; Part time

Benefits offered by this job

Subsidised childcare

Induction and mentoring programme

Professional development and training

Job summary

Busy Bees in Palmerston North is seeking a Centre Administrator to keep the centre running smoothly and to support teachers and whānau.

You will handle enrolment, attendance in Discover, invoicing and reporting, and coordinate information between the centre and Support Office in a collaborative team environment. This 30-hour per week role focuses on accuracy, compliance, and a welcoming community.

Qualifications

• Administration experience in a similar environment.
• Excellent verbal and written communication skills with the ability to connect with whanau from diverse backgrounds.
• Experience using various technology tools and you will be comfortable learning new software.
• High attention to detail and accuracy in all record keeping.
• Knowledge of ECE legislation, funding, and WINZ subsidies is highly preferred.

Responsibilities

• Greet parents, visitors and tamariki and support positive daily interactions.
• Manage enrolment and attendance information in Discover and other systems.
• Support invoicing, receipting and basic debtor follow up.
• Answer phone calls, emails and day-to-day enquiries.
• Prepare reports and support compliance and licensing requirements.
• Coordinate information between the centre and Support Office.
• Assist the Centre Manager with general admin and organisational tasks.
• Help with events, parent evenings and community connections.

Skills

Administration experience

Verbal and written communication

Tech tools familiarity

Attention to detail

Knowledge of ECE legislation

Tools

Discover system

Job description

At Busy Bees Pioneer Highway, we're a connected and supportive team proud to serve the Palmerston North community. As part of the Busy Bees Aotearoa whānau, you'll benefit from the strength of a trusted national organisation combined with the warmth and camaraderie of a local centre team.

As Centre Administrator, you'll play a key role in keeping our centre running smoothly, supporting our teachers, and creating a positive experience for whānau. If you're looking for a rewarding role where your skills are valued and your impact is felt every day, we'd love to hear from you.

This role is 30 hours per week

Why Us? | Hei aha matou?

• Subsidised childcare for your whanau
• A thorough induction and mentoring programme
• Professional development and training opportunities
• Supportive leadership and a team culture built on whanaungatanga
• A purposeful role where your mahi is essential to the smooth operation of the centre

Opportunity | Te Aheinga

• Greeting parents, visitors and tamariki and support positive daily interactions
• Managing enrolment and attendance information in Discover and other systems
• Supporting invoicing, receipting and basic debtor follow up
• Answering phone calls, emails and day to day enquiriesi
• Preparing reports and support compliance and licensing requirements
• Coordinating information between the centre and Support Office
• Assisting the Centre Manager with general admin and organisational tasks
• Helping with events, parent evenings and community connections

About You | Mou

You are a professional who thrives in a busy environment. Your background and skills will include:

• Administration experience in a similar environment
• Excellent verbal and written communication skills with the ability to connect with whanau from diverse backgrounds
• Experience using various technology tools and you will be comfortable learning new software
• High attention to detail and accuracy in all record keeping
• Knowledge of ECE legislation, funding, and WINZ subsidies is highly preferred

Applicants must have NZ residency or a valid NZ work visa.

Why Work for Busy Bees?

If you’re passionate about early learning, Busy Bees is the place to be. Although we are part of a global organisation, our company was founded by three families looking for better, more enriching childcare. Three decades later, we still keep the same values at heart.

We know that we couldn’t do what we do without the important people in our teams. We invest in our people and work with them to build career pathways that inspire.