Bookkeeper Virtual Assistant

Aotearoa New Zealand Association of Social Workers; Hibiscus Coast; Hybrid; NZD 40,000 - 64,000; Part time

Benefits offered by this job

Onsite with remote flexibility

Job summary

Streamline VA is seeking a part-time administrator and bookkeeping assistant to support two businesses from Silverdale, Auckland. The role combines executive support duties with routine financial tasks.

Expect 20–30+ hours per week, primarily on-site with some flexibility to work remotely. You’ll handle diary management, invoicing, payroll, GST, and month-end tasks while keeping systems organized and efficient.

Qualifications

• Experience in administration, executive assistance, office management, operations or bookkeeping.
• Confident using Xero or similar accounting software.
• Experience with bank reconciliations, accounts payable/receivable, payroll and GST.
• Highly organised with exceptional attention to detail.
• Can prioritise competing tasks and work independently.
• Excellent written and verbal communication skills.
• Proactive, reliable and takes ownership of their work.
• Confident learning new systems and technology.
• Holds a full New Zealand driver's licence.

Responsibilities

• Executive and personal assistant support.
• Diary and email management.
• General administration and office coordination.
• Liaising with customers, suppliers, finance companies and third parties.
• Preparing documentation, agreements and business paperwork.
• Coordinating caravan registrations and compliance documentation.
• Managing PO Box collections, banking and general business errands.
• Running local errands as required to support business operations.
• Accounts payable and receivable.
• Bank reconciliations.
• Payroll processing.
• GST preparation and general bookkeeping.
• Processing payments and assisting with cash flow administration.
• Supporting month-end financial tasks.
• Keeping systems, files and workflows organised and running efficiently.

Skills

Administration

Executive support

Bookkeeping

Xero

Accounts payable/receivable

Payroll processing

Tools

Xero

Excel

Job description

This is a permanent part-time position with a minimum of 20 hours per week. The role will be based primarily onsite in Silverdale, Auckland, with some flexibility to work remotely. Hours are expected to range between 20 and 30+ hours per week, depending on business and client requirements. You'll provide executive support to the Director of Streamline VA while also supporting a well-established caravan import company based in Silverdale with their day-to-day administration, bookkeeping and business support, creating a unique dual role across two businesses.

Key responsibilities

• Executive and personal assistant support
• Diary and email management
• General administration and office coordination
• Liaising with customers, suppliers, finance companies and third parties
• Preparing documentation, agreements and business paperwork
• Coordinating caravan registrations and compliance documentation
• Managing PO Box collections, banking and general business errands
• Running local errands as required to support business operations
• Accounts payable and receivable
• Bank reconciliations
• Payroll processing
• GST preparation and general bookkeeping
• Processing payments and assisting with cash flow administration
• Supporting month-end financial tasks
• Keeping systems, files and workflows organised and running efficiently

About you

• Previous experience in administration, executive assistance, office management, operations or bookkeeping
• Confident using Xero or similar accounting software
• Experience with bank reconciliations, accounts payable/receivable, payroll and GST
• Highly organised with exceptional attention to detail
• Can prioritise competing tasks and work independently
• Excellent written and verbal communication skills
• Proactive, reliable and takes ownership of their work
• Confident learning new systems and technology
• Holds a full New Zealand driver's licence

About us

Streamline VA is a growing virtual assistant agency that partners with businesses across New Zealand to provide high-quality administration, bookkeeping and executive support. We believe our people are our greatest asset and pride ourselves on building genuine relationships with our clients and becoming an extension of their business. We're a supportive, down-to-earth team where initiative is encouraged, ideas are welcomed, and you'll have the opportunity to make a real impact.