Accounts & Administration Coordinator – Part Time

Aotearoa New Zealand Association of Social Workers; Auckland; On-site; NZD 26,000 - 36,000; Part time

Benefits offered by this job

Paid parking provided

Job summary

Seriously Healthy Limited is seeking an Accounts & Administration Coordinator on a part-time basis (approximately 20–25 hours per week). The role covers Australian order processing, stock management and day-to-day accounting tasks from the Auckland CBD office with parking provided.

You will handle accounts payable/receivable, input invoices into Xero, monitor stock movements and maintain inventory records while supporting month-end processes.

Qualifications

• Experience in accounts administration or finance administration.
• Proficient with Xero accounting software.
• Knowledge of CIN7 is advantageous.
• Experience with inventory, stock movements or stock-based businesses.
• Experience with accounts payable and receivable.
• Strong attention to detail and accuracy.
• Proficient in Excel and general computer skills.
• Ability to manage recurring tasks and meet deadlines.
• Strong communication and organizational skills.

Responsibilities

• Processing and managing Australian customer orders.
• Monitoring and managing stock movements.
• Maintaining accurate inventory records.
• Entering supplier invoices and other transactions into Xero.
• Accounts payable administration and supplier follow-up.
• Accounts receivable reconciliations and follow-up.
• Reconciling customer accounts and investigating discrepancies.
• Assisting with stock reconciliations and inventory adjustments.
• Supporting month-end accounts processes where required.
• Maintaining accurate records across Xero, CIN7 and other business systems.

Skills

Accounts admin

Xero

CIN7

Inventory mgmt

AP/AR

Attention to detail

Excel

Communication

Organizational skills

Tools

Xero

CIN7

Excel

Job description

Accounts & Administration Coordinator – Part Time

Seriously Healthy Limited is a New Zealand-based food business operating across New Zealand and Australia. We supply a growing range of food products to supermarkets, cafés, restaurants, foodservice distributors and major food groups.

About the role

This is a hands‑on role covering accounts administration, order processing and stock management for the Australian Side of the business. The role is office based with some flexibility for the right person.

The position is approximately 20-25 hours per week across Monday to Friday. There are daily tasks that need to be completed, however the hours themselves are flexible. The role is particularly well suited to someone looking for work that can fit around school drop-offs and pick‑ups.

You will be responsible for ensuring day-to-day, order processing & accounts and administration tasks are completed accurately and on time.

Key responsibilities

• Processing and managing Australian customer orders
• Monitoring and managing stock movements
• Maintaining accurate inventory records
• Entering supplier invoices and other transactions into Xero
• Accounts payable administration and supplier follow-up
• Accounts receivable reconciliations and follow-up
• Reconciling customer accounts and investigating discrepancies
• Assisting with stock reconciliations and inventory adjustments
• Supporting month-end accounts processes where required
• Maintaining accurate records across Xero, CIN7 and other business systems

About you

• Previous experience in an accounts administration, finance administration or similar role
• Good working knowledge of Xero
• Experience with CIN7 would be highly advantageous
• Experience working with inventory, stock movements or stock-based businesses
• Experience with accounts payable and accounts receivable
• Strong attention to detail and accuracy
• Good Excel and general computer skills
• The ability to manage recurring daily tasks and meet deadlines
• Strong communication and organizational skills
• A practical, hands‑on approach and willingness to help across different areas of the business
• 20 hours per week, Monday to Friday
• Flexible working hours to suit the successful candidate
• A role that can work particularly well around school hours
• Auckland CBD office near Victoria Park Market
• Paid parking provided