Bookkeeper / Office Administrator

Te Roopu A Iwi O Te Arawa; Rotorua; On-site; NZD 48,000 - 62,000; Full time

Job summary

Maatua Whāngai Trust (Te Roopu‑a‑Iwi o Te Arawa Charitable Trust) in Rotorua is seeking a Bookkeeper/Office Administrator to support daily financial administration, reconcile bills and card transactions in Xero, and provide general admin support to the Operations Manager.

You will maintain organised records, liaise with suppliers, assist with month‑end processes and funding reporting, and work with the team to develop and implement processes.

Qualifications

• Minimum 1–2 years’ experience in bookkeeping, accounts, or financial administration.
• Working knowledge of Xero and Microsoft Office.
• Excellent attention to detail and process‑driven approach.
• Able to work independently and manage your own time.

Responsibilities

• Reconcile bills paid and credit card transactions in Xero.
• Support basic bank reconciliation tasks in Xero as directed.
• Code transactions accurately using established categories.
• Load accounts payable and receivable.
• Maintain organised financial records (digital and physical).
• Liaise with suppliers and external stakeholders.
• Support month‑end financial processes.
• Assist with basic financial and funding reporting.
• Provide general administrative support to the team.
• Manage correspondence by phone, email, and in person.
• Maintain filing systems, including cloud‑based folders.
• Coordinate basic office supplies and equipment.
• Support development and implementation of processes and policies.

Skills

Attention to detail

Time management

Communication

Independent worker

Tools

Xero

Microsoft Office

Job description

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The Bookkeeper/Office Administrator supports the day‑to‑day financial administration of Maatua Whāngai Trust. This includes reconciling bills paid and credit card transactions in Xero, basic bank reconciliation tasks, and general financial admin support. The role also provides office administration support to the Operations Manager and wider team.

About the role

The Bookkeeper/Office Administrator supports the day‑to‑day financial administration of Maatua Whāngai Trust. This includes reconciling bills paid and credit card transactions in Xero, basic bank reconciliation tasks, and general financial admin support. The role also provides office administration support to the Operations Manager and wider team.

Key responsibilities

• Reconcile bills paid and credit card transactions in Xero
• Support basic bank reconciliation tasks in Xero as directed
• Code transactions accurately using established categories
• Load accounts payable and receivable
• Maintain organised financial records (digital and physical)
• Liaise with suppliers and external stakeholders
• Support month‑end financial processes
• Assist with basic financial and funding reporting
• Provide general administrative support to the team
• Manage correspondence by phone, email, and in person
• Maintain filing systems, including cloud‑based folders
• Coordinate basic office supplies and equipment
• Support development and implementation of processes and policies

About you

• Minimum 1–2 years’ experience in bookkeeping, accounts, or financial administration
• Working knowledge of Xero and Microsoft Office
• Excellent attention to detail and process‑driven
• Able to work independently and manage your own time
• Trustworthy and discreet with confidential financial information
• Reliable, organised, and professional
• Clear written and verbal communication
• Understanding of tikanga Māori is an advantage

About us

Maatua Whāngai Trust (Te Roopu‑a‑Iwi o Te Arawa Charitable Trust) is based at Tarewa Marae, Rotorua. We support whānau through kaupapa Māori approaches grounded in manaakitanga, whanaungatanga, and community connection.