Bookkeeper / Admin Team Member (Part-Time)

Offsite Admin; Cambridge; Hybrid; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid role

Flexible hours

Job summary

Offsite Admin is seeking a detail‑oriented bookkeeper/admin to manage multi‑client bookkeeping using Xero across a mix of trades and service businesses. The role emphasizes accuracy, timeliness, and proactive problem solving.

You'll handle end‑to‑end tasks from invoicing to payroll, switch between clients and systems smoothly, and contribute to a flexible, hybrid working environment designed to grow with the business.

Qualifications

• You've managed bookkeeping or admin for more than one client or business at a time
• You've been trusted to handle something end to end without checking in every step
• You know Xero genuinely, not just used it once or twice
• You can jump between four different clients and four different systems in a day without losing the thread
• You spot what needs doing before someone has to tell you
• You're sharp on detail — the kind of person who catches the thing everyone else misses
• You'd rather get on with it than be managed through it

Responsibilities

• Manage Xero across a range of client accounts — properly, not just logged in and looking around
• Keep aged payables under control, not creeping
• Handle invoicing so clients get paid on time
• Run job software (Fergus, Xero Projects, and others) so jobs, costs and clients stay lined up
• Handle payroll accurately, on time, every time
• Manage email inboxes for clients — keeping things responded to and nothing slipping through
• Notice what's about to go wrong before it does, and fix it before anyone asks
• Switch between different clients and different software without dropping anything

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

You'll manage Xero across a range of client accounts and handle the bookkeeping and admin that trades and service businesses don't have time for. You'll be the reason their business doesn't get harder than it needs to be.

Key responsibilities

Manage Xero across a range of client accounts — properly, not just logged in and looking around

Keep aged payables under control, not creeping

Handle invoicing so clients get paid on time

Run job software (Fergus, Xero Projects, and others) so jobs, costs and clients stay lined up

Handle payroll accurately, on time, every time

Manage email inboxes for clients — keeping things responded to and nothing slipping through

Notice what's about to go wrong before it does, and fix it before anyone asks

Switch between different clients and different software without dropping anything

About you

You've managed bookkeeping or admin for more than one client or business at a time

You've been trusted to handle something end to end without checking in every step

You know Xero genuinely, not just used it once or twice

You can jump between four different clients and four different systems in a day without losing the thread

You spot what needs doing before someone has to tell you

You're sharp on detail — the kind of person who catches the thing everyone else misses

You'd rather get on with it than be managed through it

About us

Offsite Admin handles the bookkeeping and admin that trades and service businesses don't have time for. Farmers, earthmovers, builders — real businesses doing real work, who'd rather be on the job than buried in admin. We're hybrid, modern, and casual — no suits, no stiff office energy — but we take getting it right for our clients seriously.

A hybrid role with real flexibility

A team that's modern, relaxed, and doesn't do office politics

Trust — you'll be judged on what gets done, not how it looks

Room to grow your hours as the business grows