Administrator

Citycare Property; Auckland; On-site; NZD 55,000 - 70,000; Full time

Job summary

Citycare Property, in collaboration with NZ Defence Force Facilities Management Services, seeks an Administrator at Whenuapai Air Base to support contract administration and day-to-day office duties.

You will gather asset data, maintain records, and ensure safety and compliance across sites while engaging with NZDF personnel and contractors. Aotearoa rights and NZDF security requirements are essential.

Qualifications

• NCEA Level 2 or School Certificate equivalent.
• Experience in an administration or coordination role within an operational, project, or facilities environment.
• Experience managing records, documentation, and reporting.
• Experience working with multiple stakeholders.
• Legal right to work in Aotearoa, ability to pass a drug and alcohol test and willingness to consent to a Criminal Record Check.
• Ability to meet NZDF security requirements.

Responsibilities

• Provides contract administration support, including processing contract variations, invoicing, and pricing.
• Provides day-to-day office administration support and ensures all records are accurate, up to date, and compliant.
• Collects operational asset management data and provides accurate, timely information to NZDF and Citycare Property stakeholders.
• Monitors, maintains, and updates Health & Safety records in accordance with organisational and NZDF requirements.
• Interacting professionally and respectfully with NZDF personnel, contractors, and site users at all times.
• Working safely and in compliance with all health & safety, quality and environmental standards and expectations.

Education

NCEA Level 2 or School Certificate equivalent

Job description

14 Airport Road, Whenuapai, Auckland 0618, New Zealand

Posted Tuesday, 7 April 2026 at 10:00 am | Expires Monday, 31 August 2026 at 9:59 am

Citycare Property has partnered with the New Zealand Defence Force Facilities Management Services to provide essential facilities, maintenance, and infrastructure services across camps and bases throughout Aotearoa.

Join us in the role of Administrator, Whenuapai Air Base to support the environments that enable NZDF personnel to focus on protecting and serving New Zealand communities.

RNZAF Base Auckland is located in Whenuapai, northwest of Auckland, and is the northernmost operational Air Force base, positioned on the upper western reaches of the Waitematā Harbour.

This is not just another job; it’s your chance to contribute to the operational success of NZDF and make a real difference for the people who protect and serve Aotearoa.

• Provides contract administration support, including processing contract variations, invoicing, and pricing
• Provides day ‑ to ‑ day office administration support and ensures all records are accurate, up to date, and compliant.
• Collects operational asset management data and provides accurate, timely information to NZDF and Citycare Property stakeholders.
• Monitors, maintains, and updates Health & Safety records in accordance with organisational and NZDF requirements.
• Interacting professionally and respectfully with NZDF personnel, contractors, and site users at all times.
• Working safety and in compliance with all health & safety, quality and environmental standards and expectations.
• NCEA Level 2 or School Certificate equivalent
• Experience in an administration or coordination role within an operational, project, or facilities environment.
• Experience managing records, documentation, and reporting.
• Experience working with multiple stakeholders.
• Absolute alignment with Citycare Property values.
• The legal right to work in Aotearoa, ability to pass a drug and alcohol test and willingness to consent to a Criminal Record Check
• Ability to meet NZDF specific security requirements
• Competitive wages/salary reviewed annually
• On the job skill developmentand promotion opportunities
• Join a team harnessing collaboration, growth, and innovation
• Be part of an inclusive company that values diversity

Citycare Property is a proudly Kiwi-owned, values-driven organisation focused on building, maintaining, and renewing Aotearoa's social infrastructure. We partner with local and central government to care for the spaces where communities connect, thrive, and access essential services. Our purpose is to Enhance the Wellbeing of our Communities by championing sustainable social, environmental and cultural outcomes while prioritising local people and businesses.

We are committed to diversity, equity, inclusion, and belonging, and welcome applicants from all backgrounds. We are proud members of Pride Pledge and Te Uru Tāngata Centre For Workplace Inclusion,

We honour Te Tiriti o Waitangi and actively grow Te Ao Māori knowledge within our teams. If you are invited to an interview, please let us know any support you may need.

Discover why our people love working with us here

14 Airport Road, Whenuapai, Auckland 0618, New Zealand