Auckland Office Manager: Dynamic Frontline Leader

Civil Aviation Authority Of New Zealand; Auckland; On-site; NZD 50,000 - 52,000; Full time

Job summary

Civil Aviation Authority Of New Zealand is seeking an experienced Office Manager in Auckland to lead the office operations and administrative team reporting to the Directors. You will be responsible for planning and improving services, policies and records, while ensuring budget discipline and efficient use of resources.

The role requires strong supervision, organisational and communication skills, with a hands-on approach to building structured processes in a fast-moving environment.

Qualifications

• Diploma (NZQF Level 5–6) or 3+ years in office management.
• Experience supervising staff and managing budgets/records.
• Strong organisation and communication skills.

Responsibilities

• Planning, coordinating and reviewing office services and procedures, and setting priorities and service standards.
• Supervising, training and allocating work to administrative staff, and monitoring and evaluating their performance.
• Developing and implementing office policies, procedures and record-keeping systems.
• Managing the office budget, expenditure and procurement of equipment, supplies and services.
• Overseeing timesheet processing, payroll inputs, client invoicing and accounts, and liaising with our accountant.
• Maintaining employee records, including licensing and training records.
• Ensuring compliance with health and safety, employment and privacy obligations.
• Coordinating with operations management on staffing schedules and client requirements.
• Preparing reports and advising the Directors on office performance, resourcing and improvements.
• Coordinating recruitment, promotions and performance management.

Skills

Staff supervision

Organisational skills

Communication

Problem solving

Education

NZQF 5–6 Diploma

Tools

Microsoft Office

Payroll software

Job description

Civil Aviation Authority Of New Zealand is seeking an experienced Office Manager in Auckland to lead the office operations and administrative team reporting to the Directors. You will be responsible for planning and improving services, policies and records, while ensuring budget discipline and efficient use of resources.

The role requires strong supervision, organisational and communication skills, with a hands-on approach to building structured processes in a fast-moving environment.