Aviation Security Officer: Dynamic Frontline Role

Civil Aviation Authority Of New Zealand; Auckland; Sur place; NZD 50 000 - 52 000; Plein temps

Résumé du poste

Civil Aviation Authority Of New Zealand is seeking an experienced Office Manager in Auckland to lead the office operations and administrative team reporting to the Directors. You will be responsible for planning and improving services, policies and records, while ensuring budget discipline and efficient use of resources.

The role requires strong supervision, organisational and communication skills, with a hands-on approach to building structured processes in a fast-moving environment.

Qualifications

• Diploma (NZQF Level 5–6) or 3+ years in office management.
• Experience supervising staff and managing budgets/records.
• Strong organisation and communication skills.

Responsabilités

• Planning, coordinating and reviewing office services and procedures, and setting priorities and service standards.
• Supervising, training and allocating work to administrative staff, and monitoring and evaluating their performance.
• Developing and implementing office policies, procedures and record-keeping systems.
• Managing the office budget, expenditure and procurement of equipment, supplies and services.
• Overseeing timesheet processing, payroll inputs, client invoicing and accounts, and liaising with our accountant.
• Maintaining employee records, including licensing and training records.
• Ensuring compliance with health and safety, employment and privacy obligations.
• Coordinating with operations management on staffing schedules and client requirements.
• Preparing reports and advising the Directors on office performance, resourcing and improvements.
• Coordinating recruitment, promotions and performance management.

Connaissances

Staff supervision

Organisational skills

Communication

Problem solving

Formation

NZQF 5–6 Diploma

Outils

Microsoft Office

Payroll software

Description du poste

Take charge of a busy and growing office in the heart of Auckland CBD. This is a hands-on leadership role for someone who enjoys bringing structure to fast-moving operations, building efficient systems and getting the best from a small but capable team. You'll work closely with the Directors and have real influence over how the office runs. If you're an organised, confident leader with solid management experience, we'd love to hear from you.

About the role

We're looking for an experienced Office Manager to run our office operations and administrative team, reporting to the Directors.

Responsibilities

• planning, coordinating and reviewing office services and procedures, and setting priorities and service standards
• supervising, training and allocating work to administrative staff, and monitoring and evaluating their performance
• developing and implementing office policies, procedures and record-keeping systems
• managing the office budget, expenditure and procurement of equipment, supplies and services
• overseeing timesheet processing, payroll inputs, client invoicing and accounts, and liaising with our accountant
• maintaining employee records, including licensing and training records
• ensuring compliance with health and safety, employment and privacy obligations
• coordinating with operations management on staffing schedules and client requirements
• preparing reports and advising the Directors on office performance, resourcing and improvements
• coordinating recruitment, promotions and performance management

What you'll need

• A diploma (NZQF Level 5–6) or higher qualification, or at least 3 years' experience in office management or senior administration
• Proven experience supervising staff and managing administrative operations, budgets and records
• Strong organisational, communication and problem-solving skills

Nice to have

• Experience with Microsoft Office and accounting or payroll software

Pay and hours

• $36.00 – $38.00 per hour, depending on experience
• Minimum 30 guaranteed hours per week (up to 40), rostered