Assistant Project Manager

BGIS; Dunedin; Hybrid; NZD 60,000 - 85,000; Full time

Job summary

BGIS is seeking an organised Assistant Project Manager to support planning, coordination and reporting of projects across BGIS Direct. You will work with project managers, consultants, contractors, clients and internal teams to ensure projects are delivered on time, within budget and to the required quality standards.

The role requires strong communication, multi-tasking, and a practical, proactive approach to developing a project management career within a global facilities management leader.

Qualifications

• Previous experience in project coordination or assistant project management.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication.

Responsibilities

• Assist with planning, coordination and administration of projects.
• Support programme scheduling, milestones and progress reporting.
• Coordinate project documentation and records.
• Liaise with clients, consultants, contractors and internal teams.
• Monitor project budgets and costs to support financial control.
• Prepare weekly and monthly delivery reports.

Skills

Project coordination

Assistant project management

MS Office

Stakeholder engagement

Reporting

Attention to detail

Education

Relevant qualification in project management, business administration, construction, engineering, or related field

Tools

Microsoft Excel

Word

Outlook

Teams

Job description

JOB DESCRIPTION

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across a range of industries. We pride ourselves on maintaining high standards of safety, efficiency, quality, and operational excellence.

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across a range of industries. We pride ourselves on maintaining high standards of safety, efficiency, quality, and operational excellence.

Purpose of the Role

BGIS is seeking an organised and proactive Assistant Project Manager to support the successful planning, coordination, delivery, and reporting of projects across BGIS Direct.

Reporting to the Contract Manager, you will work closely with project managers, consultants, contractors, clients, and internal teams to help ensure projects are delivered safely, on time, within budget, and to the required quality standards.

The ideal candidate will be highly organised, confident managing multiple priorities, and comfortable communicating with a wide range of stakeholders. You will bring a practical approach, strong attention to detail, and a genuine interest in developing your project management career.

Key Responsibilities

• Assist with the planning, coordination, and administration of projects.
• Support project managers with programme scheduling, milestone tracking, and progress reporting.
• Coordinate project documentation, including project plans, scopes, purchase orders, variations, meeting minutes, and status updates.
• Liaise with clients, consultants, contractors, and internal stakeholders to support effective communication and project delivery.
• Monitor project budgets, committed costs, invoices, and financial information to support commercial control.
• Help identify project risks, issues, and dependencies, escalating these appropriately when required.
• Assist with procurement activities and contractor coordination.
• Support quality assurance, document control, and compliance with programme standards and processes.
• Prepare weekly and monthly reports covering delivery progress, financial status, key risks, and upcoming activities.
• Maintain accurate project records, systems, and registers.
• Attend project and stakeholder meetings, recording key actions, decisions, and follow-up items.
• Contribute to the continuous improvement of project delivery, reporting, and coordination practices.

Education, Experience & Skills Essential

• Previous experience in project coordination, assistant project management, programme support, or a similar role.
• Strong project coordination and administrative capability, with excellent attention to detail.
• Ability to manage multiple tasks and competing priorities across a programme of work.
• Excellent written and verbal communication skills.
• Strong stakeholder engagement and relationship management capability.
• Ability to prepare clear and accurate reports, meeting minutes, and project documentation.
• Sound problem-solving skills, with a proactive and practical approach.
• Competence in Microsoft Office applications, particularly Excel, Word, Outlook, and Teams.
• Ability to work collaboratively as part of a team while also taking initiative independently.
• Experience working with project schedules, reporting tools, and document management systems.
• An understanding of project delivery processes, risk management, and quality assurance practices.

Desirable

• Experience supporting construction, infrastructure, property, or capital works projects.
• A relevant qualification in project management, business administration, construction, engineering, or a related field.
• An understanding of health and safety, contract administration, and project governance processes.

Workplace Flexibility

This position supports projects nationally across New Zealand and operates under an on-site/hybrid working model. Specific working arrangements will be discussed as part of the recruitment process and will depend on the requirements of the role and relevant projects.

Why Join BGIS?

Key benefits include:

• Work with a global leader in integrated facilities management and project delivery.
• Gain exposure to a varied programme of projects and stakeholders.
• Build practical experience across project coordination, reporting, financial tracking, procurement, and contractor management.
• Work alongside experienced project managers, consultants, and industry professionals.
• Join a collaborative environment that values initiative, teamwork, and continuous improvement.
• Develop your project management capability and broaden your industry experience.
• Contribute to projects where safety, quality, compliance, and operational excellence are key priorities.
• Be part of an organisation that values diversity, sustainability, and innovation.

BGIS is a global leader in facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage more than 50,000 diverse facilities, including critical environments such as data centres. Our clients operate across sectors including healthcare, government, higher education, and utilities.

Eligibility

To be considered for this position, applicants must have full working rights in New Zealand.

BGIS is committed to providing an inclusive and respectful workplace. We welcome applications from people of all backgrounds, including women, Māori and Pacific peoples, members of rainbow communities, people with disabilities, and people from culturally and linguistically diverse backgrounds.

Be part of a workplace that values diversity, safety, sustainability, collaboration, and continuous innovation.

Explore more opportunities at BGIS Asia Pacific Careers.