Building Services Coordinator

City Care Property; Wellington; On-site; NZD 52,000 - 70,000; Full time

Job summary

Citycare Property is seeking a Building Services Coordinator for the Somme Defence Centre in Trentham, Wellington. You will manage reception, visitor flow, meeting room bookings, access control, and supplier coordination to keep the site running smoothly.

The role blends office administration with facilities coordination and health and safety support, acting as the first point of contact for staff, contractors and visitors on a busy Defence site.

Qualifications

• Organised with strong attention to detail.
• Confident in a busy, customer-facing environment.
• Friendly, approachable and professional.

Responsibilities

• Reception and visitor management.
• Meeting room bookings and set-ups.
• Managing building access cards and car park allocations.
• Mail, courier and package coordination.
• Ordering office supplies and workplace amenities.
• Maintaining locker registers and shared facility records.
• Supporting contractors and service providers onsite.
• Logging maintenance requests and following up issues.
• Delivering building inductions and access administration.
• Supporting health, safety and emergency preparedness activities.
• Responding to day-to-day building and workplace queries.

Skills

Organisational skills

Customer service

Communication

Office administration

Facilities coordination

Stakeholder engagement

Multi-tasking

Job description

City Care Property – Wellington, North Island

Are you an organised people-person who enjoys variety, keeping things running smoothly, and being the go-to person for support?

We're looking for a Building Services Coordinator to join our team at Somme Defence Centre in Trentham. This is a unique opportunity to combine office administration, customer service, facilities coordination and stakeholder support in a role that sits at the heart of a busy Defence site.

As the first point of contact for many visitors, staff and contractors, you'll play a key role in creating a professional, welcoming and well-organised environment while supporting the day-to-day operation of the site.

You’ll provide essential administrative and coordination support across the site, including:

• Reception and visitor management
• Meeting room bookings and set-ups
• Managing building access cards and car park allocations
• Mail, courier and package coordination
• Ordering office supplies, tea, coffee and workplace amenities
• Maintaining locker registers and shared facility records
• Supporting contractors and service providers onsite
• Logging maintenance requests and following up issues
• Delivering building inductions and access administration
• Supporting health, safety and emergency preparedness activities
• Responding to day-to-day building and workplace queries from staff and visitors

What You’ll Bring to the Table | Ngā Mea ka Mauria e Koe ki te Rūnanga

We're looking for someone who is:

• Highly organised with strong attention to detail
• Confident working in a busy, customer-facing environment
• Friendly, approachable and professional
• Comfortable managing multiple tasks and competing priorities
• A strong communicator who enjoys building relationships
• Proactive and solutions-focused
• Experienced in administration, coordination, reception or office support roles

At Citycare Property, our people are at the heart of everything we do. In return, you'll enjoy:

• Free annual health checks, flu vaccinations and skin checks
• Access to confidential counselling and wellbeing support
• Career development and learning opportunities
• Employee recognition programmes and reward schemes
• Great discounts through our employee Boost programme

Citycare Property is a proudly Kiwi-owned, values-driven organisation focused on building, maintaining, and renewing Aotearoa's social infrastructure. We partner with local and central government to care for the spaces where communities connect, thrive, and access essential services. Our purpose is to Enhance the Wellbeing of our Communities by championing sustainability across social, environmental, cultural, and economic dimensions, while prioritising local people and businesses.

We are committed to diversity, equity, inclusion, and belonging, and welcome applicants from all backgrounds. We are proud members of Pride Pledge and Diversity Works, honour Te Tiriti o Waitangi, and actively grow Te Ao Māori knowledge within our teams. If you are invited to an interview, please let us know if you have any preferences or requirements that will support you to perform at your best.

All applicants must have the legal right to work in New Zealand, undergo a medical assessment, pass a drug and alcohol test, provide two references, and consent to a Ministry of Justice (MOJ) check.

Discover why our people love working with us here