Administrator - Attendants, Security & Parking

CGR Services; Auckland; On-site; NZD 60,000 - 78,000; Full time

Job summary

Health New Zealand | Te Whatu Ora is seeking an exceptional administrator at Waikato Hospital. Based in the Attendants, Security and Parking department, the role is a fixed term position through to June 2027 to cover parental leave.

You will provide clerical and administrative support to Managers and Team Leaders, delivering high-quality service to the wider team. Ideal candidates will be self-starters with initiative, able to learn new systems quickly, and capable of managing multiple tasks

Qualifications

• well developed administrative skills with prior experience in a similar Administrative role
• excellent communication skills
• exceptional organisational skills
• calm under pressure and able to manage multiple tasks daily
• Intermediate to Advanced Microsoft Office skills
• previous rostering experience with OneStaff and/or Oracle advantageous

Responsibilities

• Provide clerical and administrative support to Managers and Team Leaders
• Deliver professional, high-quality service to the team
• Support the wider Clinical and Operational Support Services team under the Operations Manager
• Handle diverse tasks and maintain efficient workplace operations

Skills

Administrative skills

Communication skills

Organisational skills

Calm under pressure

Microsoft Office proficiency

Roster systems familiarity

Tools

OneStaff

Oracle

Job description

• Waikato Hospital, Hamilton.

  • Fixed Term to June 2027 (Parental leave cover)
  • Full time 80 hours per fortnight
  • Join our high functioning, supportive administration team!

  Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

  Are you a strong administrator currently between roles and ready to jump into a Fixed Term position? If you are someone who learns new systems quickly and is ready to hit the ground running, then we love to hear from you!

  About the Role

  This is an Administrative position within the Attendants, Security and Parking department based at Waikato Hospital. The position is Fixed Term to cover Parental Leave through to June 2027. The key objective of this role is to provide an efficient, professional, high quality service to the team. You will be responsible for a variety of clerical and administrative duties to support the Managers and Team Leaders, providing exceptional, professional service and support. The role reports to the Operations Manager for Attendants, Security, Parking & Fleet, and supports the wider Clinical and Operational Support Services team at Health New Zealand - Waikato.

  For a more detailed description of the role, click here to view the position description.

  About the Team / Service

  Our Attendants, Security and Parking team are part of Clinical and Operational Support Services, which includes a variety of services, such as Attendants (Orderlies), Biomedical Engineering (Medical Equipment), Nutrition and Food (patient meals, Meals on Wheels, Retail), Hospitality Support Services (Bryant Education Centre, Volunteers, Chaplains and Enquiries), Security, Fleet and Parking, Laboratory, Pharmacy, Radiology, Outpatient Nursing, Waikato Hospital Administration, Design and Printing.

  About you

  We are looking for an exceptional administrator to join our high functioning and supportive administration team. To be effective and succeed in this role you will be a confident self starter who demonstrates initiative and leadership qualities, with a strong focus on providing excellence in service delivery.

  You will also need to be able to demonstrate the following skills, experience and attributes:

  • well developed administrative skills, with previous experience in a similar Administrative role
  • excellent communication skills
  • exceptional organisational skills
  • calm under pressure, and able to manage a range of different tasks on any given day
  • Intermediate to Advanced level skills using Microsoft products
  • Previous experience with rostering, and / or using systems such as OneStaff and Oracle would also be an advantage

  About Hamilton

  Waikato Hospital is a major regional hospital in Hamilton and is a leading tertiary teaching hospital located in Hamilton, New Zealand, serving as the regional hub for the Midland area, which includes the Waikato, Bay of Plenty, Lakes, Tairawhiti, and Taranaki districts.

  With around 722 inpatient beds, 22 operating theatres, and a dedicated outpatient clinic and procedure centre, Waikato Hospital provides comprehensive hospital services, including radiology, laboratory, and pharmacy.

  As a major teaching hospital with affiliations to the University of Auckland, University of Waikato, and Wintec, it offers a dynamic learning environment and access to research opportunities. The hospital is equipped with advanced diagnostic and treatment facilities located on the Waiora Waikato Hospital Campus, with both road and air ambulance support.

  Hamilton, where Waikato Hospital is situated, is a vibrant city nestled alongside the scenic Waikato River, offering a perfect mix of nature and culture. Explore the stunning Hamilton Gardens, home to themed gardens from Italy to Asia, or visit the Waikato Museum to delve into the region's rich history. The city also boasts the Hamilton Zoo, where you can walk through an aviary filled with native birds.

  Hamilton is a lively hub, with a variety of cafes, restaurants, and bars, along with events like rugby, cricket, and the famous National Agricultural Fieldays and Balloons over Waikato festival. With its vibrant atmosphere and proximity to outdoor adventures, Hamilton is an ideal place to live and work.

  For more information on living and working in Waikato click here.

  Working at Health New Zealand

  Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community.

  We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

  If you have any questions about the role, please contact Lisa McKerrow at [e-mail]. We will review applications as received and may proceed with the recruitment process before the closing date of this advert.