Administrator

Royal New Zealand Foundation of the Blind; Whangarei; On-site; NZD 18,000 - 24,000; Part time

Job summary

Royal New Zealand Foundation of the Blind in Whangarei is seeking a part-time administrative assistant for a fixed-term, 12-month role supporting the office and frontline visitor contact.

You will manage local administration, meet and greet clients, answer calls, assist with equipment demonstrations, coordinate facilities and fleet, and handle stationery orders to keep the office running smoothly.

This 15-hour week schedule runs 9:00am–2:00pm on Monday, Tuesday and Friday.

Qualifications

• Previous experience in an administrative position.
• Customer facing role would be an advantage.
• Proficient with Microsoft Office and general ICT skills.
• Strong organisational and time management abilities.

Responsibilities

• Providing support to the team and ownership of local administration processes.
• Meeting and greeting clients and visitors to the office and answering phones.
• Assisting in demonstration of equipment to clients (training provided).
• Facilities management – coordinate maintenance and repairs for the office and equipment.
• Managing stationery orders and supporting fleet management.
• Opening and closing the office.

Skills

Administration

Customer service

Time management

Interpersonal skills

Problem solving

Tools

Microsoft Office

Job description

Royal New Zealand Foundation of the Blind – Whangarei, North Island

Blind Low Vision NZ is the leading national provider of vision rehabilitation services for people who are blind, deafblind or have low vision. Now more than ever, the opportunities are here to make a

real difference for people with sight loss, and you’ll help us achieve our vision of empowering New Zealanders who are blind, deafblind or low vision, to live the life they choose.

As well as supporting individuals, we seek to make big-picture change by advocating for inclusive communities and for optimal eye care services for all New Zealanders.

We have a rich history stretching back to 1890 and as we continue to connect people with sight loss to expert staff and their peers, we also continue to be one of

New Zealand's most trusted and iconic not for profit organisations.

This is a fixed term, part-time position 15 hours per week (9.00am-2.00pm, Monday, Tuesday and Friday), covering Parental Leave from early October, for 12 months. Working with the team out of our Whangarei office, you will be responsible for a range of administration tasks, as well as the first point of contact for visitors and clients. Duties will include:

• Providing support to the team and take ownership of all local administration processes
• Meeting and greeting clients and visitors to the office, and answering all incoming calls to the office
• Assisting in demonstration of equipment items to our clients (training will be provided)
• Facilities management – coordinate maintenance and repairs for the office and for any office equipment
• Managing stationary orders
• Supporting fleet management for the office
• Being responsible for opening and closing of the office

Mō mātou | About Us

Blind Low Vision NZ is the leading national provider of vision rehabilitation services for people who are blind, deafblind or have low vision. Now more than ever, the opportunities are here to make a

real difference for people with sight loss, and you’ll help us achieve our vision of empowering New Zealanders who are blind, deafblind or low vision, to live the life they choose.

As well as supporting individuals, we seek to make big-picture change by advocating for inclusive communities and for optimal eye care services for all New Zealanders.

We have a rich history stretching back to 1890 and as we continue to connect people with sight loss to expert staff and their peers, we also continue to be one of

New Zealand's most trusted and iconic not for profit organisations.

Mō tēnei tūranga mahi | About thisrole

This is a fixed term, part-time position 15 hours per week (9.00am-2.00pm, Monday, Tuesday and Friday), covering Parental Leave from early October, for 12 months. Working with the team out of our Whangarei office, you will be responsible for a range of administration tasks, as well as the first point of contact for visitors and clients. Duties will include:

• Providing support to the team and take ownership of all local administration processes
• Meeting and greeting clients and visitors to the office, and answering all incoming calls to the office
• Assisting in demonstration of equipment items to our clients (training will be provided)
• Facilities management – coordinate maintenance and repairs for the office and for any office equipment
• Managing stationary orders
• Supporting fleet management for the office
• Being responsible for opening and closing of the office

Ko wai koe | About you

This position would suit a person who is good at problem solving, can take initiative and has the desire to make a difference. You will have exceptional organisational and time management skills, and be customer service focused and compassionate when interacting with supporters, clients, and the general public. We are looking for:

• Previous experience within an administrative position
• Experience in a similar customer facing position would be an advantage
• Technically competent and proficiency in Microsoft Office
• Excellent interpersonal skills and the ability to interact with people from diverse backgrounds
• Strong time management skills and the ability to prioritise your workload effectively
• Strong problem solving skills and the ability to show initiative

Joining Blind Low Vision NZ means being part of a whānau that values and celebrates the unique contribution each individual brings. We encourage suitably qualified individuals who are blind, have low vision or any other disability to apply. We aspire to increase the representation of a diverse workforce within our organisation.

We care about the wellbeing and success of our people, providing a supportive and inclusive working environment where people can thrive and be their true selves. We are dedicated to the principles of Te Tiriti o Waitangi and continue to develop our understanding and implementation of the principles through all aspects of our work.

You must have the right to live and work in Aotearoa New Zealand to apply for thisposition.