Administrator

RWR Health; Waipukurau; On-site; NZD 610,000 - 813,000; Part time

Benefits offered by this job

Hourly pay information included

Flexible hours across 3-4 days

Community-focused organisation

Job summary

Central Connect Whare Manaaki, based in Waipukurau, is seeking a part-time Administrator (15-20 hours/week) to support the Manager and team as the organisation grows. The role covers broad admin, data entry, invoicing support and office duties in a friendly community setting.

You will handle files, invoices, website updates and policy maintenance, with a focus on reliability, confidentiality and strong teamwork across three to four days. Morning availability is preferred.

Qualifications

• Previous administration or office support experience.
• Strong organisation and attention to detail.
• Confident with Excel spreadsheets and a client management system.

Responsibilities

• General administration and data entry.
• Supporting day-to-day running of the office.
• Fleet administration.
• Checking invoices and scanning/sending documentation to the accountant.
• Maintaining files, records and organisational documents.
• Photocopying and document management.
• Maintaining asset registers.
• Assisting with philanthropic and funding applications.
• Keeping organisational policies current and up to date.
• Making basic website updates.
• Providing administrative support to the Manager.
• Pitching in with other administrative tasks as they arise.

Skills

Administration experience

Office support

Excel

CRM familiarity

Tools

Excel

CRM software

Job description

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Central Connect Whare Manaaki is a locally operated community agency that has supported the people of Central Hawke’s Bay for more than 30 years. Based in Waipukurau, the team provides free services including social work support and advocacy, counselling, Heartland Services and the CHB Foodbank.

At the heart of their work is walking alongside people and whānau through challenging times, building resilience and supporting their journey towards Mauri Ora – health and wellbeing. Guided by the principles of Te Tiriti o Waitangi, they provide a safe and confidential environment grounded in dignity,
respect and manaakitanga.

About the job

Central Connect Whare Manaaki has grown considerably over the past five years and with that growth has come more administration, compliance, reporting and plenty of things that simply need someone organised to keep on top of them!

As a result, we are recruiting a newly created part-time Administrator position (15 - 20 hours per week) to provide practical, hands‑on support to the Manager and wider team. This is a newly created role, so we expect the position to evolve as the organisation continues to grow.

If you’re the sort of person who enjoys variety, spots what needs doing and takes satisfaction from keeping things running smoothly behind the scenes, this could be a great fit. There will be plenty of variety, including:

• General administration and data entry
• Supporting the day–to–day running of the office
• Fleet administration
• Checking invoices and scanning/sending documentation to the accountant
• Maintaining files, records and organisational documents
• Photocopying and document management
• Maintaining asset registers
• Assisting with philanthropic and funding applications
• Helping keep organisational policies current and up to date
• Making basic website updates
• Providing administrative support to the Manager
• Pitching in with other administrative tasks as they arise

About the organisation

Central Connect Whare Manaaki is a locally operated community agency that has supported the people of Central Hawke’s Bay for more than 30 years. Based in Waipukurau, the team provides free services including social work support and advocacy, counselling, Heartland Services and the CHB Foodbank.

At the heart of their work is walking alongside people and whānau through challenging times, building resilience and supporting their journey towards Mauri Ora – health and wellbeing. Guided by the principles of Te Tiriti o Waitangi, they provide a safe and confidential environment grounded in dignity,
respect and manaakitanga.

About the job

Central Connect Whare Manaaki has grown considerably over the past five years and with that growth has come more administration, compliance, reporting and plenty of things that simply need someone organised to keep on top of them!

As a result, we are recruiting a newly created part-time Administrator position (15 - 20 hours per week) to provide practical, hands‑on support to the Manager and wider team. This is a newly created role, so we expect the position to evolve as the organisation continues to grow.

If you’re the sort of person who enjoys variety, spots what needs doing and takes satisfaction from keeping things running smoothly behind the scenes, this could be a great fit. There will be plenty of variety, including:

• General administration and data entry
• Supporting the day–to–day running of the office
• Fleet administration
• Checking invoices and scanning/sending documentation to the accountant
• Maintaining files, records and organisational documents
• Photocopying and document management
• Maintaining asset registers
• Assisting with philanthropic and funding applications
• Helping keep organisational policies current and up to date
• Making basic website updates
• Providing administrative support to the Manager
• Pitching in with other administrative tasks as they arise

We are open to discussing how those hours are structured, although ideally they will be spread across three to four days per week. Morning availability is important.

Who would suit this role?

We are looking for someone who is organised, practical and dependable, but just as importantly, someone who will enjoy being part of a small community focused organisation. You’ll ideally bring:

• Previous administration or office support experience
• Strong organisation and attention to detail
• Strong computer and data‑entry skills including being familiar with creating and using Excel spreadsheets and working your way around a Client management system
• Confidence working across a range of administrative tasks
• Clear written and verbal communication
• Discretion and an understanding of confidentiality
• The ability to work independently and use your initiative
• A flexible attitude working within a small and diverse team
• An appreciation for the work of community, social service or not-for-profit organisations
• Experience within the NGO or charitable sector would be useful, but it isn’t essential.

Benefits

• $29.50 per hour, 15-20 hours per week
• Join a warm, established organisation that has been part of the Central Hawke’s Bay community for more than three decades.
• The opportunity to create order, help others and make a difference in the community.

The recruitment process is being managed by RWR Health on behalf of Central Connect Whare Manaaki and will include Police vetting.

To request a copy of the Job Description or for a confidential discussion, please contact:

Jeanette Rendle
RWR Health Agency Director
Ph: 027 705 7079
Email: *********@rwrhealth.co.nz

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