Administrator

Watercare Services Limited; Māngere-Ōtāhuhu; On-site; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Training and development opportunities

Life and income protection insurance

Generous parental leave

Employee discounts

Job summary

Watercare Services Limited is seeking an Administrator to join the Mangere-based Finance team, supporting the Maintenance Service Network. The role involves handling self-service portal queries and assisting with Accounts and Payroll, ensuring accurate cost tracking and orderly records.

The position includes payroll support for 1–1.5 days per week and coordinating with employees, managers, and Payroll to resolve issues. A certificate in Business Administration or similar is advantageous.

Qualifications

• General administration or accounts experience.
• Proficient in MS Office applications (Excel and Outlook).
• Payroll legislation and collective agreements desirable.
• ERP system knowledge desirable.
• Certificate in Business Administration or similar qualification advantageous.

Responsibilities

• Review work orders, verify codes including project and cost codes.
• Check costs associated with labour, materials and expenses.
• Collaborate with departments to ensure accurate cost tracking.
• Maintain organised records of work orders and related documentation.
• Close work orders after information is verified.
• Support weekly payroll by reviewing timesheets, hours and leave, and assist with payroll calculations.
• Maintain employee records and payroll-related information and reports.

Skills

Team collaboration

Attention to detail

Education

Certificate in Business Administration or similar

Tools

Microsoft Excel

Microsoft Outlook

ERP systems

Job description

He kōrero mō mātou | About Watercare

Ki te ora te wai, ka ora te whenua, ka ora te tangata. When the water is healthy, the land and the people are healthy. There's never been a better time to join Watercare. We're delivering a $15.2 billion, 10-year capital investment programme, the largest in our history, creating opportunities to work on transformative infrastructure, sustainability and digital projects that will shape Auckland's future. With more than $4 million invested every day, you'll be part of work that makes a lasting difference to our communities and environment.

He whakamārama mo te tūranga mahi | About the role

We are seeking an Administrator to join our tight-knit Finance team based in our Mangere offices, supporting our Maintenance Service Network (MSN) team. This role is a hands‑on role where that will see you responding to and answer queries about our self‑service portal. You will be working across both Accounts and Payroll, providing administrative assistance and resolving any discrepancies that arise. Day to day you can expect to:

• Review work orders submitted, verify that relevant codes, including project codes and cost codes, are correctly applied to each work order
• Check the accuracy of costs associated with labour, materials, and other expenses
• Collaborate with associated departments to ensure accurate cost tracking
• Maintain organised records of all work orders and related documentation
• Close of work orders once all necessary information is verified

The payroll administration and facilitation will be approximately for 1 to 1.5 days per week and will include ongoing administrative support to the MSN team, including responding to payroll and timesheet queries and liaising with employees, managers and Payroll to resolve issues. You will:

• Support the weekly payroll process by reviewing timesheets, checking hours and leave, following up discrepancies and assisting with payroll calculations
• Maintain accurate employee records and payroll-related information, ensuring changes are updated in a timely manner and relevant reports are maintained

Ngā pūkenga e rapu nei mātou | About you

This is an ideal opportunity for someone with general administration or accounts experience, looking to broaden their skills and have a new challenge. To be successful in this role you will have previous experience with:

• Similar accounts administrator roles or accounting functions
• Proficient in the use of Microsoft Office applications (particularly Excel and Outlook)
• An understanding of payroll legislation and collective agreements is desirable
• The ability to work collaboratively across multiple different teams and across levels in the organisation
• Knowledge of ERP system would be desirable
• A certificate in Business Administration or similar qualification would be highly advantageous

Ngā hua mŁ | What's in it for you

We offer a competitive salary and staff benefits package including:

• Training and development opportunities
• Life and income protection insurance plans
• Generous parental leave
• Employee discounts at a range of large retailers