Procurement Administrator

Watercare; Auckland; Hybrid; NZD 52,000 - 65,000; Full time

Benefits offered by this job

Training opportunities

Life and income protection insurance

Parental leave

Employee discounts

Job summary

Watercare invites a proactive Procurement Administrator Contractor to join for six months in Newmarket, Auckland. You will provide day-to-day admin support across procurement activities, ensuring supplier data, contracts and POs are processed accurately and efficiently.

You will work with the Procurement team, suppliers and cross-functional teams, handling queries, maintaining records in Infor LN and the MS365 suite, and helping improve procurement processes behind the scenes.

Qualifications

• Prior administration experience within procurement, purchasing or supply chain.
• Experience raising and managing purchase orders.
• Strong data-entry skills with high attention to detail.
• Excellent written and verbal communication skills.
• Strong planning, coordination and organisational skills.
• Ability to handle confidential and commercially sensitive information.

Responsibilities

• Maintain accurate supplier, contract and item information.
• Support administration of supplier contracts and purchasing activities.
• Monitor outstanding purchase orders and follow up receipting.
• Process invoice receipts and investigate discrepancies.
• Respond to procurement, supplier, contract and PO queries.
• Set up and maintain supplier records.
• Monitor the Procurement mailbox and resolve inquiries promptly.
• Maintain procurement documentation, records and reporting.
• Liaise with internal stakeholders for information and approvals.
• Support meetings, reporting and general administration.
• Assist with ensuring procurement policies are followed and identify process improvements.

Skills

Administration

Purchase orders

Data entry

Communication

Organisational skills

Customer-focused

Tools

Excel

Outlook

Infor LN

Job description

## Procurement AdministratorApply: Newmarket: Full time: Posted 3 Days Ago: End Date: October 9, 2026 (16 days left to apply): JR101397**He kōrero mō mātou | About Watercare** Ki te ora te wai, ka ora te whenua, ka ora te tangata*When the water is healthy, the land and the people are healthy* There's never been a better time to join Watercare. We're delivering a $15.2 billion, 10-year capital investment programme, the largest in our history, creating opportunities to work on transformative infrastructure, sustainability and digital projects that will shape Auckland's future. With more than $4 million invested every day, you'll be part of work that makes a lasting difference to our communities and environment. **He whakamārama mō te tūranga mahi | About the role**We have an exciting opportunity for an organised and proactive Procurement Administrator Contractor to join our team for six months.In this role, you’ll provide day-to-day administrative support across Watercare’s procurement activities, helping ensure supplier information, contracts and purchase orders are processed accurately and efficiently. You’ll work closely with the Procurement team, suppliers and teams across the business, responding to queries and maintaining accurate procurement information in our systems (Infor LN and MS365 suite). This is a great opportunity for someone who enjoys working with people, improving processes and keeping things running smoothly behind the scenes.In this role, you will:* Maintain accurate supplier, contract and item information* Support the administration of supplier contracts and purchasing activities* Monitor outstanding purchase orders and follow up on items that require receipting* Process invoice receipts and investigate purchase order or invoice discrepancies* Respond to procurement, supplier, contract and purchase order and invoice queries* Support the setup and maintenance of supplier records* Monitor the Procurement mailbox and ensure enquiries are directed or resolved promptly* Maintain accurate procurement documentation, records and reporting* Liaise with internal stakeholders to obtain relevant information and approvals* Support the Procurement team with meetings, reporting and general administration* Help ensure Watercare’s procurement policies and processes are followed* Identify opportunities to improve procurement administration**Ngā pūkenga e rapu nei mātou | About you**You’ll be a highly organised administrator with strong attention to detail and a practical, customer-focused approach. You’ll be comfortable working with systems, managing competing priorities and building positive relationships with suppliers and stakeholders across the business.You will bring:* Previous administration experience, within procurement, purchasing or supply chain* Experience raising and managing purchase orders* Strong data-entry skills and excellent attention to detail* Confidence working with procurement, finance or enterprise systems* Strong Microsoft Office skills, particularly Excel and Outlook* Excellent written and verbal communication skills* Strong planning, coordination and organisational skills* The ability to investigate and resolve administrative queries* The confidence to follow up on outstanding information and actions* A proactive, collaborative and customer-focused approach* The ability to manage confidential and commercially sensitive information* Experience using Infor LN or a similar enterprise (Tier1 EPP) systems would be advantageous.**Ngā hua mōu | What's in it for you**We offer a competitive salary and staff benefits package including: • Training and development opportunities • Life and income protection insurance plans • Generous parental leave • Employee discounts at a range of large retailers**Me pēhea te tono mai | How to Apply**Come and join our team! If you are looking for an exciting career opportunity with a fantastic team then please apply online today - careers.watercare.co.nz.