Administrator

Watercare Services Limited; Auckland; On-site; NZD 60,000 - 75,000; Full time

Benefits offered by this job

Training and development opportunities

Life and income protection insurance

Generous parental leave

Employee discounts at a range of large

Job summary

Watercare Services Limited in Auckland is seeking an Administrator to join our Finance team in Mangere. This hands-on role supports the Maintenance Service Network, handling administration for Accounts and Payroll and resolving discrepancies in the self-service portal.

You will review work orders, verify codes, track costs, maintain records, and assist with payroll processing, timesheets, and responding to queries from employees and managers.

Qualifications

• Experience in general administration or accounts.
• Proficient in Microsoft Office applications (Excel and Outlook).
• Understanding payroll legislation and collective agreements desirable.
• Ability to work across multiple teams and levels.
• Knowledge of ERP systems desirable.
• Certificate in Business Administration or similar is advantageous.

Responsibilities

• Review work orders, verify codes (including project and cost codes) on each order.
• Check accuracy of costs for labour, materials and other expenses.
• Collaborate with departments to ensure accurate cost tracking.
• Maintain organized records of work orders and related docs.
• Close work orders once information is verified.
• Support weekly payroll by reviewing timesheets and hours, resolving discrepancies, and liaising with Payroll.

Skills

General administration

Accounts experience

Excel

Outlook

Payroll legislation

ERP systems

Team collaboration

Business Administration certificate

Education

Certificate in Business Administration

Tools

ERP system

Job description

He kōrero mō mātou | About Watercare

Ki te ora te wai, ka ora te whenua, ka ora te tangata

When the water is healthy, the land and the people are healthy

There's never been a better time to join Watercare. We're delivering a $15.2 billion, 10-year capital investment programme, the largest in our history, creating opportunities to work on transformative infrastructure, sustainability and digital projects that will shape Auckland's future. With more than $4 million invested every day, you'll be part of work that makes a lasting difference to our communities and environment.

He whakamārama mō te tūranga mahi | About the role

We are seeking an Administratortojoin our tight-knit Finance team based in our Mangere offices, supporting our Maintenance Service Network (MSN) team.

This role is a hands-on role where that will see you responding to and answer queries about our self-service portal. You will be working across both Accounts and Payroll, providing administrative assistance and resolving any discrepancies that arise.

Day To Day You Can Expect To

• Review work orders submitted, verify that relevant codes, including project codes and cost codes, are correctly applied to each work order
• Check the accuracy of costs associated with labour, materials, and other expenses
• Collaborate with associated departments to ensure accurate cost tracking
• Maintain organized records of all work orders and related documentation
• Close of work orders once all necessary information is verified.

The payroll administration and facilitation will be approximately for 1 to 1.5 days per week and will include ongoing administrative support to the MSN team, including responding to payroll and timesheet queries and liaising with employees, managers and Payroll to resolve issues.

You Will

• Support the weekly payroll process by reviewing timesheets, checking hours and leave, following up discrepancies and assisting with payroll calculations
• Maintain accurate employee records and payroll-related information, ensuring changes are updated in a timely manner and relevant reports are maintained.

Ngā pūkenga e rapu nei mātou | About you

This is an ideal opportunity for someone with general administration or accounts experience, looking to broaden their skills and have a new challenge.

To be successful in this role you will have previous experience with:

• Similaraccounts administrator roles or accounting functions
• Proficient in the use of Microsoft Office applications (particularly Excel and Outlook)
• An understanding of payroll legislation and collective agreements is desirable
• The ability to work collaboratively across multiple different teams and across levels in the organisation
• Knowledge of ERP system would be desirable
• A certificate in Business Administrationor similar qualification would be highly advantageous.

Ngā hua mōu | What's in it for you

We offer a competitive salary and staff benefits package including:

• Training and development opportunities
• Life and income protection insurance plans
• Generous parental leave
• Employee discounts at a range of large retailers