Administrative & Secretariat Specialist

Ministry for Primary Industries (MPI); Wellington; On-site; NZD 62,000 - 72,000; Full time

Benefits offered by this job

Additional MPI leave days

Annual Wellness payment

Bi-annual paid eye test and costs for眼

Job summary

The Ministry for Primary Industries (MPI) in Wellington is seeking a Support Officer on a permanent, full‑time basis. You will provide general administrative and logistical support, secretariat services for committees, and assist with invoicing and travel arrangements.

You will help maintain files and contribute to process improvements within the Assurance directorate. You will work with internal teams across MPI, communicating clearly and collaborating with stakeholders while using MS Office

Qualifications

• Experience providing general administrative and logistical support.
• Strong written and verbal communication skills; computer literate in MS Office.

Responsibilities

• Provide general administrative and logistical support.
• Provide secretariat services to support internal and external teams, committees or panels including meeting logistics, email account maintenance, meeting preparation, and minute taking.
• Assist with invoicing, personnel travels, and purchase order processes.
• Maintain hard copy and electronic files and coordinate and release relevant information within deadlines.
• Contribute to review and improvement of procedures under Assurance's Quality Management System.
• Identify opportunities to improve systems and processes relevant to the directorate.
• Support MPI Trade Certification system operations including correspondence and addressing queries from users.

Skills

Written communication

Verbal communication

MS Office

Job description

The Ministry for Primary Industries (MPI) in Wellington is seeking a Support Officer on a permanent, full‑time basis. You will provide general administrative and logistical support, secretariat services for committees, and assist with invoicing and travel arrangements.

You will help maintain files and contribute to process improvements within the Assurance directorate. You will work with internal teams across MPI, communicating clearly and collaborating with stakeholders while using MS Office