Strategic Executive Coordinator for Dual Directors

Ministry for Primary Industries (MPI); Wellington; On-site; NZD 69,000 - 80,000; Full time

Benefits offered by this job

Additional MPI leave days

Annual Wellness payment

Bi-annual eye test & lenses

Job summary

Ministry for Primary Industries (MPI) is seeking an Executive Coordinator in Wellington to support two Directors within the NZ Food Safety business unit. The role focuses on proactive executive support, diary and priority management, and coordinating governance and reporting across directorates.

You will foster strong stakeholder relationships, ensure timely information flow, and contribute to wider directorate operations while maintaining discretion and high professional standards.

Qualifications

• This role requires proactive executive support and anticipation of needs.
• Exceptional diary, inbox, meeting and priority management skills.
• Strong ability to build and maintain stakeholder relationships with senior leaders.
• Ability to ensure the flow of information between Directors and directorates.
• Discretion handling sensitive information with professionalism.
• Excellent organisational skills with attention to detail.
• Experience identifying and implementing process improvements.
• Comfort using Microsoft 365 and related tools to coordinate multiple directors.

Responsibilities

• Provide executive support to two Directors across busy portfolios.
• Manage complex diaries, meetings, correspondence and priorities.
• Coordinate reporting, governance and business support activities.
• Build strong relationships across MPI and external stakeholders.
• Support directorate planning, events and operational processes.
• Improve systems and ways of working to enhance team effectiveness.

Skills

Executive support

Diary management

Stakeholder management

Information flow

Discretion

Organization

Process improvement

Microsoft 365

Tools

Microsoft 365

Business systems

Digital tools

Job description

Ministry for Primary Industries (MPI) is seeking an Executive Coordinator in Wellington to support two Directors within the NZ Food Safety business unit. The role focuses on proactive executive support, diary and priority management, and coordinating governance and reporting across directorates.

You will foster strong stakeholder relationships, ensure timely information flow, and contribute to wider directorate operations while maintaining discretion and high professional standards.