Support Officer - Assurance

Ministry for Primary Industries NZ; Wellington; On-site; NZD 62,000 - 72,000; Full time

Benefits offered by this job

Additional MPI leave days

Annual Wellness payment

Bi-annual paid eye test and glasses

Job summary

Ministry for Primary Industries NZ – Wellington City is seeking a motivated business support professional to join the Assurance directorate within New Zealand Food Safety. In this role you will provide general administrative and logistical support to internal teams and committees.

You will handle meeting logistics, minute taking, invoicing, travel and purchase orders, and maintain files. You will contribute to improvements within the Quality Management System while working with the Trade

Qualifications

• Provide general administrative and logistical support.
• Secretariat services to support internal and external teams, committees or panels including meeting logistics, email account maintenance, meeting preparation, and minute taking.
• Assist with invoicing, personnel travels, and purchase order processes.
• Maintain hard copy and electronic files and the coordination and release of relevant information within specified deadlines.

Responsibilities

• Provide general administrative and logistical support.
• Secretariat services including meeting logistics and minute taking.
• Assist with invoicing, travel, and PO processes.
• Maintain electronic and hard copy files and information flow within deadlines.
• Contribute to review and improvement of procedures under Assurance's Quality Management System.
• Identify opportunities for system and process improvements.
• Support MPI Trade Certification system operations and respond to user queries.

Skills

General administrative support

Meeting coordination

Secretariat duties

Stakeholder communication

Tools

MS Office

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Ministry for Primary Industries NZ – Wellington City, North Island

Salary band & range: $61,965 to $71,810 depending on skills and experience

We are seeking a motivated business support professional to join the Assurance directorate within New Zealand Food Safety.

In the role, you will:

• Provide general administrative and logistical support.
• Provide secretariat services to support internal and external teams, committees or panels including meeting logistics, email account maintenance, meeting preparation, and minute taking.
• Assist with invoicing, personnel travels, and purchase order processes.
• Maintain hard copy and electronic files and the coordination and release of relevant information within specified deadlines.
• Contribute to the review and improvement of procedures developed under Assurance's Quality Management System.
• Identify any support relevant system and process improvement opportunities (e.g., improving reporting requirements across the directorate).
• Work with the MPI Trade Certification team to support the operation of the MPI Trade Certification system and provide technical administrative support including correspondence and addressing queries from users.

To be successful in this role, you will be comfortable in a busy office environment with good knowledge of administration and business support systems & processes.You will have strong written and verbal communication skills, as well as being computer literate in the use of MS Office products.

You will have:

• Confidence working with a wide range of stakeholders.
• Well-development time management skills with the ability to juggle multiple priorities.
• Flexibility and responsiveness.

Understanding the New Zealand Food Safety's export system would be advantageous.

You do not need to meet all the role requirements to apply, and your skills & capabilities will be considered in confirming responsibilities.

We offer a breadth of development and learning opportunities and will welcome an application if you think you could make a great fit.

The Assurance directorate is made up of four teams: Chemical and Microbiological Assurance, Food and Live Animal Assurance, Plant, Wine and Organic Assurance, and Systems Audit.

Together we provide an assurance framework that that underpins and enhances New Zealand's export trade in food and fibre.

This includes setting export standards and overseeing systems for certification, verification and monitoring.

You will report to the Team manager Wine Assurance which is a team composed of Advisers and Senior Advisers sits within the Plant, Wine and Organic Assurance group. You will be working with Managers across the Assurance directorate, Assurance Executive Coordinator and Support Officers across New Zealand Food Safety and help support each other if needed.

We encourage a vibrant, diverse and inclusive workplace where difference is championed and we're an employer of choice because of it. We recruit, grow and retain talented, engaged and motivated employees who actively contribute towards an environment where everyone feels welcome and valued.

The Ministry for Primary Industries (MPI) partners with New Zealand's food and fibre sector to be the world's most trusted provider of high-value food and fibre products.

• Additional MPI leave days
• Annual Wellness payment
• Bi-annual paid eye test and contribution to the costs of corrective lenses/frames

Are you ready to make a difference? - Kua rite koe mō tēnei mahi whaitake?
We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapū, whānau and hāpori.

We aspire to reflect the diverse communities we serve, so we welcome applications from individuals of all backgrounds, and identities. As an organisation, we are committed to making Manatū Ahu Matua Ministry for Primary Industries a great place to work for all.

In your cover letter we'd like to know about you, your values; your interest and motivations for this role; the abilities, strengths, personal attributes, and diverse perspectives you will bring to the role and this organisation, which may have also been gained outside of the workforce.

You must hold the right to work in New Zealand or be eligible to obtain it.

Applications close at midnight on Sunday 27 September 2026.

If you have any questions about the role, please email *************@mpi.govt.nz