Administrative Assistant and Relief Boat Crew - Part Time

Aotearoa New Zealand Association of Social Workers; Ōrākei; On-site; NZD 28,000 - 41,000; Part time

Job summary

Auckland Whale and Dolphin Safari (AWADS), part of Entrada Travel Group, is seeking a versatile Administrative Assistant and Relief Boat Crew for a permanent part-time role. The position supports Marine Business Delivery Manager with office admin, supplier liaison, and occasional crew duties on the vessel.

Candidates should be highly organized, with strong IT skills (Outlook, Word, basic Excel, Teams), excellent communication, and a NZ driver's license.

Qualifications

• Experience in operational/tourism administration in a support/coordination role.
• Proficient in Microsoft Office (Outlook, Word, basic Excel) and Microsoft Teams.
• Excellent written and verbal communication.
• High level of professionalism, integrity and ability to maintain confidentiality.
• Full NZ unrestricted Driver’s Licence.

Responsibilities

• Prepare applications and maintain compliance documentation with maritime bodies and local council.
• Maintain vessel and staff certification records in internal systems.
• Coordinate with suppliers via phone and email.
• Assist with running reports from compliance and reservations systems.
• Assist with payroll processing, timesheets, leave forms and spreadsheets.
• Provide administration support and coordination during recruitment, onboarding and induction.
• Provide Health & Safety administration, reporting and system support.
• Support operations by driving around Auckland to collect supplies and deliver to the Viaduct Marina.
• Assist as relief crew on vessel to deliver tourism experiences and provide customer service.

Skills

Driver's Licence

Operational administration

Communication

Confidentiality

Team collaboration

Tools

Microsoft Office

Microsoft Teams

Excel

Job description

Administrative Assistant and Relief Boat Crew - Part Time

Auckland Whale and Dolphin Safari (AWADS) is part of the Entrada Travel Group who are a leading tourism and travel operator with an extensive collection of high-quality experiences across New Zealand and Australia. AWADS is NZ’s only research based marine mammal experience providing 4.5-hour safari’s into the Hauraki Gulf 7 days a week. Operating around our mission statement and vision, ‘discover today – protect for tomorrow’, our goal is to inform and educate our passengers about the fragile balance between human existence and the direct impact on our marine environment. Our vessel is also available as a charter for functions and events.

About the role

We are seeking a versatile administration professional for a Permanent Part-time position with AWADS. Someone to help facilitate and support the smooth running of our operations through the provision of supplies to vessels and workplaces and administrative support to the Marine Business Delivery Manager.This position also acts as a relief crew member on the boat when needed.

You will be working closely within a tight-knit team where you will be responsible for the following key tasks:

• Preparing applications and maintaining compliance documentation with/for Maritime bodies and local council
• Maintaining certification records for vessel and staff in internal compliance systems
• Co-ordinating with suppliers via phone and email
• Assisting with running reports from compliance and reservations systems
• Assisting with Payroll processing, checking timesheets, leave forms and preparing spreadsheets
• Providing administration support and co-ordination during recruitment processes, staff onboarding and induction
• Providing Health & Safety administration, reporting, and system support
• Providing operational support by driving around Auckland to collect supplies for vessel operations, making deliveries to the Viaduct Marina, transporting deposits to the bank.
• Working as relief crew on the vessel as operationally required, to deliver our tourism experience to customers. Providing customer service, café service, cash handling and maintaining familiarity with safety procedures.

About you

The successful applicant will be highly organised, super-efficient, flexible and adaptable with a willingness to learn a variety of tasks. You must be able to demonstrate computer literacy, attention to detail, an ability to follow instructions and have a pro-active approach. We are looking for a hard-worker who can work independently but can also collaborate and work well with others.

To be successful in this role you will need:

• A full NZ unrestricted Driver’s Licence
• Experience in operational/ tourism administration (in a support/co-ordination or similar role).
• Intermediate or advanced in use of Microsoft Office (in particular Outlook, Word and basic Excel) and Microsoft Teams
• Exceptional communication skills, written and verbal
• A high level of professionalism, integrity and the ability to maintain confidentiality

It would be advantageous if you also had:

• Familiarity/knowledge of some HR & H&S administration activities
• Experience in procurement/providoring
• Experience or familiarity in the Maritime industry

This is a part time position of approximately 24 hours a week with the possibility of additional shifts during high season. Days of work are open for discussion, but we operate 7 days a week, year-round so occasional weekend work is required. You will also need to be available over the busy Christmas, New Year & holiday periods.

All Auckland Whale & Dolphin Safari employees are covered by our Drug and Alcohol Policy which involves pre-employment and random drug testing.

What we offer

Entrada Travel Group is anindependent business and we’re proud to have a diverse, fun and hard-working group of over 500 staff helping people experience new places and activities across New Zealand and Australia.We provide great support through inductions, mentoring and free and confidential employee assistance programs.We are a family business at heart and our strength is in the people who work here. To find out more visithttp://entradatravelgroup.com