Part Time - Hamilton Administration Officer

Department of Corrections NZ; Hamilton; On-site; NZD 60,000 - 64,000; Part time

Benefits offered by this job

Flexible hours 20h/wk

Job summary

Ara Poutama Aotearoa - Department of Corrections is seeking a Part-time Administration Officer for our Hamilton Hub. You will support the Community Corrections team by handling reception duties, liaising with people in our care and stakeholders, and managing a range of administrative tasks.

The role offers flexible scheduling (20 hours per week, Mon-Fri) and requires strong organisational skills, integrity, and a collaborative approach in a fast-paced environment.

Qualifications

• Experience in office administration and reception tasks.
• Strong communication with stakeholders, clients and colleagues.
• Ability to multitask and meet deadlines in a busy environment.

Responsibilities

• Manage reception and phone duties.
• Liaise with clients, whanau and external stakeholders.
• Process files and prepare court documents.
• Purchase materials and maintain records.
• Set up meetings, take minutes and record actions.

Skills

Office administration

Multitask|prioritise

Communication

Customer service

Team collaboration

Tools

Microsoft Office

Job description

# Part Time - Hamilton Administration Officer## About this role* Part-time, permanent position available* Monday to Friday, flexible 20 hours a week* Located in Hamilton Central**Do you have the enthusiasm, dedication, and the skills to become an Administration Officer within Ara Poutama Aotearoa, Department of Corrections?**This could be just the opportunity you are looking for!We are currently looking for a **Part-time, permanent** Administration Officer, to join our team at our Hamilton Hub.20 hours per week, worked Monday to Friday. We offer flexibility in how these hours are scheduled, with days, start times, and finish times to be agreed upon at appointment.**Mō te tūnga | About the role**This is an opportunity to be part of a great organisation where you will support the Community Corrections team. This role will involve communicating directly with people in our care who are serving community sentences and working with our Probation Officers.Other key responsibilities involve a wide range of administrative services including:* Reception and phone duties are a key component of this role, this will include liaising with people in our care, their whanau and other stakeholders* Liaising with organisations and services we work with* Processing files* Preparing documents for court* Purchasing materials* Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards* Provide administration support across our site by setting up meeting invites, taking minutes, and recording actions, communicating with external stakeholders and filingIn this busy role you will enjoy working collaboratively as one team in a challenging and fast paced environment, be able to multitask, remain adaptable, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.**Ngā pūkenga me ngā wheako | Skills and experience**The preferred candidate will be able to demonstrate:* Manaaki and respect for all that we deal with on a day-to-day basis* Good experience and knowledge of office administration* Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving* The ability to organise effectively, be adaptable, multi-task and meet deadlines* Excellent customer facing and communication skills will be required to participate in Reception and Phone rosters as required* The ability to be a strong team player who can work collaboratively across a dynamic team of administrators.* The ability to work with a wide range of people, from all walks of life, while maintaining a friendly and non-judgemental attitude* A high level of integrity and the ability to maintain privacy while working with sensitive and personal information* Good knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quicklyIf you have the skills and experience that we are looking for and can hit the ground running, then we would love to hear from you!You will need a full New Zealand Driver Licence for this role.Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.**Utu ā-tau | Salary**The salary range for the job is $60,216- $63,789 Pro Rata . Appointment and remuneration will reflect skills and experience relevant to the role.**Mō mātou | About us**Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy.We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.**Tono ināianei | Apply Now**To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency – applications received via email will not be considered.When applying, submit a tailored **CV and a cover letter** describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work.**Applications close on: 05/10/2026**If you have any questions or want to learn more about a career with us, contact [e-mail], or visit **careers.corrections.govt.nz.****We are not accepting applications via recruitment agencies for this role. Unsolicited CVs submitted by agencies will not be accepted and no agency fees will apply.**## Job details| | || --- | --- || Job reference: | APA/1948616 || Location: | Waikato || Date posted: | 24-Sep-2026 || Application close date: | 05-Oct-2026 |