Administration Officer - Upper Hutt

Department of Corrections NZ; Auckland; Hybrid; NZD 60,000 - 64,000; Full time

Job summary

Department of Corrections NZ is recruiting an Administration Officer for Upper Hutt on a fixed-term basis. You will provide a range of administrative services, including reception, document preparation for court, stock control and facilities support.

This role offers a busy, collaborative environment and opportunities to contribute to public safety. The position requires strong ICT skills, excellent customer service, and the ability to build relationships with diverse people.

Qualifications

• Proficient use of computer software including Word, Outlook and Excel.
• Excellent customer service and team mentality.
• Ability to build and maintain positive relationships with diverse people.
• Resilient when facing change or challenging situations.
• Able to organise, multitask and meet deadlines in a busy environment.
• Solid experience in office administration and record-keeping.

Responsibilities

• Reception duties: answer phones, take messages, greet visitors.
• Liaise with partner organisations and services.
• Prepare documents for court.
• Purchase materials and manage stock.
• Support facilities and asset management.
• Ensure records, reports and correspondence meet timelines.
• Coordinate meetings and manage filing across teams and external stakeholders.

Skills

MS Office

Customer service

Relationship building

Multitasking

Time management

Administrative support

Job description

## About this role- Be the warm, welcoming presence for people in our care- Excellent entry to working at the Department- Fixed-term position until 14 March 2027. Monday – FridayMā te whititahi, ka whakatutuki ai ngā pūmanawa ā tāngata – Weaving the realisation of potential togetherDo you have the enthusiasm, dedication and the skills to become an Administration Officer within Ara Poutama Aotearoa, Department of Corrections?This could be just the opportunity you are looking for!We are searching for an Administration Officer to join our Upper Hutt Community Corrections team on a fixed-term basis until 14 March 2027. There is the likelihood this position may be advertised as permanent in future.**Mō te tūnga | About the role**This is an opportunity to be part of a great organisation where you will support the Community Corrections team. In this busy role you will enjoy working collaboratively as one team in a challenging and fast paced environment.Your day-to-day role will see you proactively providing a range of administrative services, including:* Reception duties, such as answering phones, taking messages, and greeting visitors* Liaising with organisations and services we work with* Preparing documents for court* Purchasing materials and stocktaking* Providing support for the management of facilities and assets* Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards* Provide administration support across a varied team by co-ordinating meetings, external stakeholders relationships and filingThis position is located in our Upper Hutt office, working 40 hours a week, 8:30am to 5pm - Monday to Friday.**Ngā pūkenga me ngā wheako | Skills and experience**If you have a genuine interest in our kaupapa and if you are motivated to support others in a team environment then we want to hear from you! Please consider and provide examples within your application as to how you meet the below key requirements:* Good knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quickly* Excellent customer service skills, a proactive and dedicated team-player who enjoys working closely with others* The ability to develop, foster and maintain positive working relationships with a diverse range of people* Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving* The ability to organise effectively, be adaptable, multi-task and meet deadlines* Good experience and knowledge of office administrationYou will need a Full New Zealand Drivers Licence for this role.**Ngā painga | The benefits**The salary range for this role (85%-120%) is $60,216 - $63,789 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.**Mō mātou | About us**Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy.We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.**Tono ināianei | Apply Now**To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency – applications received via email will not be considered.When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work.**Applications close on:** Wednesday 7th October, 2026